Administrative Aide 4A, Capitol Heights

Administrative Aide 4A
Come join our team!
Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services.
Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.
The Prince George's County Health Department is currently seeking qualified applicants to fill an Administrative Aide 4A position in the Family Health Services Division.
About the Position: This is highly responsible senior level administrative/secretarial work in which the incumbents apply a broad knowledge of the functions of County government.
Work at this level is distinguished from that of the Administrative Aide III by the greater complexity and variety of secretarial, administrative and office management functions.
The scope of duties requires a greater degree of independent judgment.
Administrative Aide IV's may report to the head of a medium sized department (generally grades ranging from 31 and above), to an important official in the Office of the County Executive or County Council or to a Deputy Director.
Incumbents at this level usually receive very general instructions and supervision on most assignments.
May coordinate a variety of diverse functions/activities and supervise a small group of clerical employees.
Work performance is evaluated in terms of accuracy and timely completion of projects and assignments.
About the Agency: The Prince George's County Health Department's (PGCHD) vision is that all Prince Georgians are their healthiest at every age and every stage.
Their mission is to lead, engage, and empower our community to work collaboratively towards disease prevention, health equity, and total well-being.
The PGCHD works to protect and support the public's health through numerous services that range from restaurant inspections and disease tracking to care coordination and health promotion.
The department is composed of four divisions: Behavioral Health Services, Environmental Health and Disease Control, Family Health Services, and Health and Wellness, supported by the Office of Administration, Office of Human Resources and the Office of the Health Officer.
The mandate of the department has been, and will remain, broad.
This plan emphasizes improving core functions and operations, including protecting the public from health threats, implementing strategies to support healthy living, and maintaining a focus on vulnerable populations, while developing efficient internal processes to support these activities.
Examples of Work: Performs highly responsible secretarial/administrative services in support of an important official.
Acts in the absence of an Executive Administrative Aide.
Types highly sensitive and confidential material and disseminating information to appropriate personnel.
Prepares and processes all recruitment paperwork.
Collaborates and coordinates with Human Resources on all personnel activities for the division.
Drafts and composes a variety of letters, memoranda, reports, for supervisor's signature.
Proofreads and edits various letters, reports.
Manages supervisor's calendar.
Coordinates a variety of office activities, special projects and functions.
Supervises and trains a small group of clerical office staff as needed.
Develops and modifies office procedures and forms to ensure efficiency and accuracy.
Maintains adequate supply of office materials and supplies as needed.
Researches and organizes background material in preparation for meetings, conferences, and hearings as needed.
Responds to inquiries and referrals from other offices and visitors to ensure that information flow is accurate and prompt and to maintain good public relations.
Assists in preparing the budget for small agency or component of large agency.
Performs tasks and duties which may not be specifically listed in the class specification or position description willingly and cooperatively, but which are within the general occupational category and responsibility level typically associated with the employee's class of work.
Qualifications: Minimum Qualifications Candidates must meet all minimum qualifications listed below to be eligible for additional consideration:
Successful completion of probationary period of nine (9) months at the Administrative Aide III level
or
Associates degree from an accredited College or University in Business Administration or Secretarial Science
Two (2) year of advanced diverse and/or technical clerical experience which involved working with the public, office management and operational details, with some lead or supervisory experience
An equivalent combination of education, experience and training which provides the required knowledge, skills and abilities may be considered.
Please note there is no equivalency for supervisory experience.
Preferred Qualifications: Advanced proficiency in Microsoft Office applications.
EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.
Additional Information: Salary Range Transparency: The salary range listed in this announcement reflects the offer range for this position.
Offers made within this range are based on qualifications, experience, and internal equity.
Tentative Interview Dates: June 22, ****.
Please note that interview dates are subject to change and only selected candidates will receive confirmation and additional details.
Job Location: **** Central Avenue, Capitol Heights, MD Conditions of Employment: Upon selection, the candidate must (where applicable): Pass an administered Administrative Aide exam.
Applicants who have previously taken and passed the exam on or after 8/1/2024 will not be required to re-test.
Previous passing test scores will be applied.
Meet all training and performance standards and demonstrate proficiency as required by the agency.
Wear and use agency protective apparel and equipment in the performance of their assigned duties.
ONLY ONLINE APPLICATIONS WILL BE ACCEPTED Eligibility to Work: Under the Immigration Reform and Control Act of ****, an employer is required to hire only U.S. citizens and lawfully authorized alien workers.
Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed.
For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at ************ or visit their website at dhs.gov/E-Verify.
INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section ****** of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice.
Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.
Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace