Administrative Assistant II, Ames

Administrative Assistant II

The College of Liberal Arts and Sciences Theatre Program is hiring an Administrative Assistant II to serve in a frontline role within the department's dynamic office environment, collaborating with faculty, staff, and students. The Department of Music and Theatre is committed to a philosophy of education that draws its goals from the larger purposes of liberal arts education and Iowa State's vision to advance the land-grant ideals of putting science, technology, and human creativity to work. With strong undergraduate music and theatre programs, students study with full-time faculty professionals in a supportive environment that encourages students to become their best.This role will oversee general office administration tasks in the main Theatre office, create theatre programs, assist with publicity and marketing, supervise student office staff, update the department website and social media, serve as student job support and timekeeper for the department, process book orders and student course ratings, manage course and curriculum listings, and communicate with prospective students and their families about exciting opportunities at ISU.Through our four pillars, the Department of Music and Theatre: Prepares music and theatre students for professional life. Creates high impact learning experiences for students across the university. Serves as the cultural life force for the university, Iowa, and beyond. Provides a welcoming community for all.Key Responsibilities and Duties: Office Administration: Oversee general office administration tasks. Perform a variety of administrative support activities, including preparing minutes, notices, agendas, and correspondence. Support the Department Chair: Assist the department chair with various administrative tasks. Arrange calls, schedule meetings, and make travel reservations and itineraries. Draft communication and proofread for grammar, spelling, and punctuation.Event and Travel Coordination: Plan and execute departmental events. Assist faculty with auditions, purchasing scripts, coordinating travel, and other needs. Recruitment and Scholarships Coordination: Collaborate with the department chair, administrative team, and recruitment committee on recruitment and scholarship activities.Financial Transactions and Reporting: Handle financial transactions, budgets and related documentation. Conduct moderately complex research, gather data, and prepare reports. Marketing Assistance: Support the department chair in marketing efforts for the department. Manage and maintain relationships with communications staff and patrons.Preferred Qualifications: Experience or education in the theatre or music fields. Demonstrated experience providing administrative support to multiple stakeholders and coordinating multiple priorities or projects. Experience preparing reports and other professional communications. Financial transaction oversight and tracking experience.Demonstrated customer service experience with a variety of constituents, along with proficiency in Microsoft Office Suite, calendar management, and Canva. This is an 11-month appointment with July off each year. The ideal start date is August 2026. Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.Application Instructions: To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following: Resume/Curriculum Vitae Letter of Application/Cover Letter Why Choose Iowa State University? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:Retirement benefits including defined benefit and defined contribution plans Generous vacation, holiday, and sick time and leave plans Onsite childcare (Ames, Iowa) Life insurance and long-term disability Flexible Spending Accounts Various voluntary benefits and discounts Employee Assistance ProgramWellbeing program Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager. If you have questions regarding this application process, please email , or call 515-294-4800 or Toll Free: 1-877-477-7485.