Office Manager, California

Overview:
The Office Manager will support company operations by maintaining office systems and instituting an office structure that stresses responsiveness to customers and fellow partners within the branch.  S/he coordinates and supervises branch tasks that affect our core business opportunities in rental, service and sales.  They will also support and monitor branch rental standards program, manages compliance issues as well as inventory issues that affect customer orders.  This is a salaried position Monday - Friday.

Qualifications:
Associates Degree required, Bachelor’s degree preferred

Ability to work in a fast-paced dynamic environment

Minimum of 3 years construction billing experience.

Familiarity with liens, pay applications, OCIPS and insurance certificates

Previous inventory control experience preferred – preferably in a rental environment

Customer Service experience

Must have accounts receivable and collections experience

Strong organizational skills

Experience in rental equipment industry billing is preferred

Self-Starter

Must be a multi-tasker

Bilingual is a plus

Experience with Systematic or similar software a plus

Proficiency with Microsoft Office required

Occasional travel may be required for training or company meetings

Responsibilities:
Maintain office by managing and enforcing office operations and procedures

Assist customers and ensure their needs are met in a timely manner

Order, review and approve of supply requisitions

Accounts payable, including ensuring vendor invoices are processed and submitted within a set time frame

Responsible for managing record retention, retrieval, and transfer

Implement and maintain office systems and equipment

Responsible for file maintenance and organization

Enforces corporate policies and established standards and procedures

Contributes to team effort by accomplishing related results as needed

Accounts Receivables, including invoicing, collections, and processing customer payments

Manage rental contracts entry into Systematic, ensuring accurate inventory data

Manage rental returns, ensuring adjustment entries are made according to procedures

Manage sales and work orders, ensure they are input and processed correctly

Produce sales and rental reports per procedures as well as upon management request

Reporting analysis and trend information based on accurate data to management

Responsible for cycle and freight billing

Manages all branch correspondence and mail distribution

Administrative support for sales and operations

Office supply inventory control

Administrative branch HR functions

Submit time sheets to Payroll by the assigned bi-weekly deadline

Other duties as assigned