Administrative Assistant, Evansville

Administrative Assistant

Location: Evansille IN 47708 Company: GLOBAL FORCE USA Contract role---- Open-ended contract Rate: 20/hr Work independently and perform a various range of administrative support in a fast-paced environment for the manager, supervisors and division personnel. Essential functions include: Perform routine office duties to support manager, supervisors, and division personnel. Typing, composing general correspondence, answer multi-line telephone, screen callers and assist or route appropriately, filing, sending facsimiles, photocopying, updating manuals, ordering office supplies and distributing mail.Update records in ORACLE/SAP, including creation and deletion of personnel positions, payment of invoices, processing pay changes/promotions and creating work schedules. Performs initial review and evaluation, and process requests and payments for new work orders, surveys, third party locates, releases, field notes and as-built documents.Support legal documents

Filing documents in Courthouse and FileNet. Interacts with other departments on surveying and land related matters where practical and within the limits of knowledge and training. Provides initial customer or property research with regard to surveying and rights-of-way. Performs administrative activities and general correspondence support required to assist manager, supervisors, surveyors and agents.Schedule/organize arrangements for conferences, presentations, and complete travel arrangements for manager, supervisors, and division personnel. Complete and submit requests for expense reimbursements and OnePay for manager, supervisors, and division personnel. Ensure Company resources are used in a cost-effective manner.Maintain personnel and confidential files. Time administrator for division personnel, track vacation and absences for exempt and non exempt personnel within the department. Initiate, coordinate and monitor status of assignments delegated to the manager's direct reports. Use Microsoft Office applications in carrying out the above duties.Education: Requires a high school education or the equivalent knowledge of English, punctuation, grammar, spelling and basic mathematics (ability to add, subtract, multiply, divide and calculate fractions and/or percentages). Experience: Requires a minimum of two (2) year of experience in administrative experience require multi-task activities, regular exercise of initiative and personal judgment, attention to detail, and use of discretion without immediate supervision. A strong functional ability to use Microsoft Office applications is required. Oracle or SAP experience is a plus.