Private Client Legal Administrative Assistant, Everett

Please connect with me on LinkedIn as well @Katrina George
Job Title:
Private Client Legal Administrative Assistant
Location:
Boston MA *****
Salary/Payrate:
$90K-$110K annually and AWESOME benefits!!!
Work Environment:
Hybrid (2 days WFH)
Term:
Permanent / Fulltime
Bachelors degree required:
No
Referral Fee:
AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
RESPONSIBILITIES:
Serve as the right-hand to the attorneys in the administration of their Private Client practices and the service of their clients; develop and maintain a deep understanding the practices and clients.
Manage flow of information to help organize, prioritize, and address requests from both internal and external clients through to completion.
Take initiative to proactively assist attorneys with their practices and with administrative tasks, including calendaring, conflict checks, and communications.
Monitor and manage attorneys calendars and diaries for time-keeping purposes.
Draft, format, proofread, and edit legal documents, power point presentations, and excel spreadsheets; ensure accuracy of details.
Assist with time entry and preparation of client bills, ensuring time is submitted timely and bills are sent to clients.
Arrange and coordinate logistics and services for meetings, events, signings, etc.
Handle travel arrangements for out-of-town meetings and conferences
Coordinate reimbursements, efficiently reconcile expenses and submit invoices.
Track business development activities, including calendaring of follow-up actions.
Develop positive and productive relationships with members of the firm and its vendors, allowing for the effective use of internal services to efficiently perform work.
Transmit all correspondence and other legal documentation to the appropriate client/matter files and title files and the retrieval of the same.
Arrange for service of process, hand-deliveries, and conference calls.
Relay/interpret communications and/or work assignments between partners, associates, paralegals and other firm personnel.
QUALIFICATIONS:
BA/BS degree preferred, but not required.
8-10 years of prior administrative, legal and/or executive assistant experience required.
Private Client or Trust and Estates experience REQUIRED.
Expertise in Microsoft Word (styles), Microsoft Outlook, PowerPoint, and Excel.
Comprehensive understanding of PDF (Kofax, Adobe) functions.