Accounts Payable Specialist, Burton

Accounts Payable Specialist (Inventory & Freight Focus)
Mid-States Bolt & Screw is seeking a detail-oriented Accounts Payable Specialist to manage full-cycle AP while supporting financial accuracy across inventory, freight, and purchasing activities.
This role goes beyond traditional invoice processing and plays a key part in analyzing cost drivers, resolving discrepancies, and improving processes across the procure-to-pay cycle.
You will work closely with Accounting, Purchasing, Operations, and Warehouse teams to ensure accuracy, efficiency, and visibility across financial and operational workflows.
Key Responsibilities
Manage full-cycle accounts payable, including invoice processing, coding, and approvals
Perform 2-way and 3-way matching (PO, receipt, invoice)
Review invoices for accuracy, proper authorization, and policy compliance
Resolve discrepancies with vendors and internal teams
Maintain vendor records and documentation (W-9s, terms, etc.)
Reconcile AP subledger to the general ledger
Support month-end and year-end close processes
Review and reconcile inventory-related invoices against purchase orders and receipts
Investigate pricing, quantity, and inventory variances
Partner with warehouse and operations teams to resolve discrepancies
Identify trends in inventory cost fluctuations and support improvements
Review and audit freight invoices (rates, fuel surcharges, accessorial charges)
Reconcile freight invoices to shipments and contracts
Analyze freight spend and identify cost-saving opportunities
Monitor and report on freight trends and variances
Identify and implement process improvements across AP and procure-to-pay workflows
Support reporting for AP aging, freight spend, and inventory variances
Assist with audits and internal controls
Partner cross-functionally to improve data accuracy and system utilization
Qualifications
Associate's degree preferred
35+ years of accounts payable experience (distribution or manufacturing preferred)
Experience with inventory, freight, or purchasing processes strongly preferred
ERP system experience required
Skills & Competencies
Strong understanding of 3-way matching, accruals, and general ledger impact
High attention to detail and accuracy
Strong Excel and analytical skills
Ability to identify discrepancies and solve problems proactively
Strong communication skills and ability to work across departments
Ability to manage multiple priorities in a fast-paced environment
Why Join Mid-States Bolt & Screw?
Stable, growing company with a strong customer base
High-impact role with visibility across multiple departments
Collaborative, team-oriented environment
Opportunity to improve processes and make a measurable difference
Benefits
Health, dental, vision, and life insurance
401(k) / Roth (with company match)
Paid time off and holidays