Records Clerk, Winchester

Records Clerk
Are you highly organized, detail-oriented, and able to multitask in a fast-paced environment?
The Northwestern Regional Adult Detention Center is looking for a dedicated Records Clerk to join our team.
This critical role ensures the establishment, maintenance, and security of inmate records.
Working in collaboration with staff, inmates, law enforcement, and the public, you will play a vital part in the smooth operation of the Detention Center.
If you possess resilience and excel in high-pressure environments, we encourage you to apply for this challenging and rewarding position.
Why Join Us?
Make a Difference: Play an essential role in maintaining the security and efficiency of a detention facility.
Team Environment: Work with a dedicated, supportive team of professionals.
Variety of Duties: Embrace a dynamic and fast-paced workday, where no two days are alike, and every task brings fresh challenges and opportunities.
What You'll Do:
Maintain inmate court and incarceration records, including bonds, charges, court dates, sentencing, and release documentation.
Coordinate inmate court appearances and prepare daily court lists and bond hearing schedules.
Manage inmate case files and update OMS/LIDS systems with sentencing and custody information.
Process inmate releases, transfers, and sentence calculations in compliance with state and DOC requirements.
Work closely with courts, probation, law enforcement, and detention facilities to ensure accurate recordkeeping and communication.
Maintain VCIN/NCIC certification and assist with sex offender registration and court-related matters.
Handle phone inquiries, archive inmate records, and support facility safety and operational procedures.
Assist with weekend confinement schedules and adapt court-mandated obligations for inmates transitioning to workforce programs.
Testify in court as required and work with law enforcement on sex offender identification and registration.
What We're Looking For:
Must possess a High School Diploma or GED equivalent.
One (1) year of clerical and/or basic accounting experience to include various computer systems and programs with associated printers, scanning equipment, copiers, fax machines, telephone system, and calculators.
Ability to work near the intake area of the jail, with frequent inmate traffic, noise, and potential exposure to strong language or behavioral disturbances.
Thrives in a high-pressure setting and handles unexpected situations with professionalism.
VCIN/NCIC certification necessary.
Ability to perform light physical activity, including walking, bending, kneeling, reaching, and lifting up to 25 pounds.
Requires prolonged sitting, frequent computer use, verbal communication, and attention to detail.
Works in a secure detention facility and office environment with regular exposure to pre-trial and post-conviction inmates.
Must be able to work flexible schedules and irregular hours as needed.
Maintains awareness of safety, security, and emergency procedures in a moderately noisy work environment.
All positions are subject to a criminal background check for any convictions that relate to the job duties and responsibilities.
Frederick County Virginia Government is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
The County's EEO Utilization Report is available at