Administrative Assistant, Community Employment Program, Westminster

This position will be responsible for overseeing multiple Community Employment locations.

What to expect.

This is a program level position requiring general and specific knowledge of office procedures and related team activity. The job involves an array of clerical assignments, some highly routine and others requiring problem-solving ability.

Specific responsibilities include:

General

Provide assistance to the Program Director and CEP staff in assigned area(s). Depending on assignment, may require routine visits to various CEP office locations Establish and maintain office procedures that support the team in performing all phases of the employment services including intake, engagement, assessment, job placement, job coaching and follow alongGather required demographic information, ensure that data required for billing is up to date in electronic health record Maintain up to date staff caseload charts to provide accurate tracking of caseload size, authorizations and billable services Perform monthly billing activities as required for each payerUtilize eligibility verification system (EVS) for all CEP clients on a monthly basis. Maintain employment service related tracking systems that support monitoring fidelity i.e. job type chart, referral tracking, employer list Perform office tasks, such as answering phones, typing, photocopying, filing, etc.Process mail Track authorization/purchase orders, quality management activities and required timelines Oversee the ordering of supplies and keep inventory of office supplies stocked as needed. Observe and report any changes in individuals’ conditions, physical and/or mental health Manage difficult or emotional individual situations, respond professionally for requests for assistance and support.Plan coverage for absences in conjunction with your supervisor. Complete training and documentation as required by regulation and accreditation bodies. Attend meetings as assigned. Perform other duties as assigned. Assertive Engagement and Outreach

Serve as point of contact for clients, their families/representatives, outside agencies and referrals to respond to inquiries for CEP services as assigned. Support employment team in engagement and outreach activities such as friendly reminders or cards. Job Search, Job Development and Placement

Maintain client tracking to facilitate review of client outcomes and support fidelity monitoring i.e. time to first employer contact Maintain information to support diverse business outreach i.e. business contacts, Chamber of Commerce directory or other similar activities Integration with Mental Health Treatment

Maintain caseload lists to monitor that Employment Specialists are part of 1-2 treatment teams. Maintain caseload lists to reflect DORS Counselor assignments Employment Team

Maintain weekly meeting minutes; ensure that treatment team minutes document discussion amongst team members of client employment goals with shared decision making. Other Responsibilities

Assist with job fair/event planning and preparation What you’ll get from us.

At Sheppard Pratt, you will work alongside a multi-disciplined team led by a bold vision to change lives. We offer:

A commitment to professional development, including a comprehensive tuition reimbursement program to support ongoing education and licensure and/or certification preparation Comprehensive medical, dental and vision benefits for benefit eligible positions 403b retirement match Generous paid-time-off for benefit eligible positionsComplimentary Employee Assistance Program (EAP) Generous mileage reimbursement program Pay for this position is a flat rate of $20/hr.

What we need from you.

Education: Possession of high school diploma or GED Professional Experience: Two years positively referenced work experience Computer Skills: Microsoft Office proficient, experience with electronic health record preferred Background Check: Satisfactory Criminal Background check Availability of work schedule: Primarily M-F, business hours but may require evening or weekend time for specific projects.

WHY SHEPPARD PRATT? At Sheppard Pratt, we are more than just a workplace. We are a community of healthcare professionals who are dedicated to providing hope and healing to individual’s facing life’s challenges. Join us and be a part of a mission that changes lives!

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Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.