Administrative Coordinator, Fremont

Title: Administrative Coordinator

Job Description:

Job Overview

The Admin Coordinator will be responsible for coordinating activities associated with meeting and conference room set-up per stakeholder's request. This role is responsible for managing administrative duties such as responding to customer inquiries, scheduling meetings, and maintaining employee records.

Roles&Responsibilities

To perform this job successfully and safely, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Assign work tasks, create schedules, and manage calendars

Assist with preparation of reports and presentations

Assist with inputting inventory into web-based software for operational supplies and equipment

Review, manage and complete the day-to-day calendaring, work orders, scheduling, and email inbox

Coordinate daily room configuration requests generated by stakeholders

Contact stakeholders with missing or conflicting information

Provide a high quality of service and communication to all customers

Written and oral communication required with stakeholders

Update and maintain data (room lists, inventory lists, etc.)

Comply with company safety rules, policies, and procedures

Assist with creating and placing signage throughout campus property as requested

Prepares agendas and takes notes at meetings and archives proceedings.

Stops at risk behavior of others and self

Work with program manager to identify opportunities to improve performance on a routine basis

Assist with administrative tasks as needed

Qualification

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job safely. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Education and/ or Experience : High school diploma / GED , Associate's degree preferred; Experience in the customer service field is a preferred

Certificates, Licenses, Registrations:

May be required to have a valid drivers' license

Knowledge, Skills, and Abilities:

Solid computer skills, including email and Microsoft Office

Supervisory Responsibilities

This position has no supervisory responsibilities.

Physical Demands&Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or listen. The employee must be able to lift and/or move up to 35 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Shift: Days- Variable

Compensation: $26 to $28 per hour

Benefits:

SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at:

Careers - SBM

SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.