Accounting Assistant, Fullerton

Job Description

Job Description We are looking for an Accounting Assistant to join a manufacturing organization in Fullerton, California on a contract basis with the potential for a permanent role. This position supports both payables and receivables operations, helping maintain accurate financial records and timely transaction processing. The ideal candidate is detail-oriented, organized, and comfortable handling a mix of invoice, payment, and general accounting tasks in a fast-paced environment.

Responsibilities:• Enter supplier invoices into the accounting system with a high degree of accuracy and attention to detail. • Reconcile purchase orders, invoices, and payment records to confirm transactions are complete and properly supported. • Maintain organized digital records by scanning and filing invoice documentation for audit readiness and future reference.• Work with vendors and internal purchasing teams to investigate and resolve billing differences or pricing issues. • Coordinate scheduled and off-cycle payment runs while ensuring disbursements are processed correctly and on time. • Secure approvals for invoices outside the purchase order process and apply appropriate general ledger classifications.• Record incoming customer payments promptly and allocate receipts accurately within the accounting system. • Prepare customer billing from shipping documentation and issue invoices on a daily basis. • Review employee expense submissions for required support and policy compliance, and assistwith journal entry processing or other accounting projects as needed.• Experience supporting accounts payable functions, including invoice entry, coding, and payment processing.• Working knowledge of accounts receivable activities such as cash application and customer invoicing. • Ability to perform detailed data entry accurately while managing multiple deadlines. • Proficiency with Microsoft Excel and familiarity with accounting systems used for transaction processing.• Understanding of expense report review procedures and documentation standards. • Strong communication skills for coordinating with suppliers, customers, and internal departments. • Organized approach to recordkeeping, follow-up, and resolution of transaction discrepancies.