Administrative Assistant, Rockville

divh2ADMINISTRATIVE ASSISTANT/h2pFull-time Rockville, MD Posted 2 years ago/ppWe are seeking an organized and detail-oriented Administrative Assistant to join our team.
As the incumbent, you will be responsible for providing support to the accounting department by performing various administrative and financial tasks.
Your primary focus will be on invoice review and coding, accounts payable filing, data entry, and assisting with other accounting functions.
Additionally, you will play a vital role in maintaining accurate records and ensuring timely payment processes.
/ppstrongResponsibilities:/strong/pulliVerify purchase order/work order details, including catalog numbers, quantities, and unit prices.
Accurately code and process invoices in accordance with company policies and accounting standards.
/liliAssist in various filing duties related to accounts payable to ensure documents are up-to-date and easily accessible.
Match packing slips to their appropriate purchase orders in binders for efficient record-keeping.
/liliAssist in data entry tasks within the accounting system.
Support the accounting team with other financial tasks as needed.
/liliCollaborate in generating yearly royalty reports, including calculating royalties on a quarterly, bi-annual, or annual basis.
Prepare report letters and request payments in accordance with royalty agreements.
Maintain the royalty spreadsheet regularly to ensure accurate records.
/liliServe as a backup person for reception duties and answering the doorbell when needed.
/liliProcess credit card quarterly scans and annual questionnaires to ensure compliance with company policies and security standards.
Maintain logs for phone order credit card processing and payment confirmations.
/liliMaintain supplier onboarding forms and vendor registration forms to ensure accurate and updated vendor information.
/liliAssist in the submission of W9s, bank details, and other accounting-related forms for vendors.
/liliMonitor and follow up on overdue payments to ensure timely collections.
Manage and handle any other accounting-related obligations related to suppliers, customers, and third-party vendors.
/li/ulpstrongRequirements:/strong/pulliHigh school diploma or equivalent; associate or bachelors degree in accounting or finance is a plus.
/liliProven experience as an administrative assistant or in a related role.
/liliStrong attention to detail and accuracy in data entry and record-keeping.
/liliProficiency in MS Office applications, particularly Excel is a must.
/liliExcellent organizational and multitasking skills.
/liliAbility to communicate effectively and work collaboratively with team members.
/liliPrior experience in royalty reporting is an advantage but not mandatory.
/liliFamiliarity with basic accounting principles and procedures will be a plus.
/li/ulpJoin our dynamic team and contribute to the smooth functioning of our accounting department.
As an Administrative Assistant, you will play a key role in ensuring financial processes are executed efficiently and accurately.
If you have a passion for numbers, are highly organized, and enjoy working in a supportive environment, we encourage you to apply!
/p/div