Administrative Assistant/Project Support - Construction Team, Grand Rapids

Make An Impact
As a Project Coordinator, you will provide administrative and project-related support to the Construction Management team.
You will provide exceptional customer and team focus while navigating multiple project deadlines.
You will have a key role in Construction project tracking, scheduling, communication, and documentation.
Deliver Results
Work in partnership with the Project Managers, Superintendents, and other team members to ensure that all project information is accurate and meets the quality requirements for assigned areas of responsibility before being communicated externally.
Prepare contracts, project specification/project manuals, and process Requests for Information (RFIs) through Procore.
Create, compose, and review administrative correspondence and technical documents with thorough audit and application of formatting, grammar, spelling, and punctuation to ensure company standards are being met.
Process proposal requests and submittals
Master office functions and the regular use of office equipment such as copiers, scanners, projectors, phone systems.
Learn and operate new office technologies as they are developed and implemented in the office to ensure they provide a quality experience for team members and clients.
Schedule meetings for Director of Construction and project teams and ensure spaces and resources are ready and restored.
Provide support to receptionist duties as scheduled (GR office)
Provide hospitality for the team and client meetings and support office functions as needed.
Qualifications
High school diploma required, Associate's or Bachelor's degree preferred.
5+ years of administrative support experience supporting construction services preferred.
Previous experience in an architecture, engineering, construction, or related professional services firm preferred.
Skilled in excellent communication, organization, and engagement.
CSI-CDT certification preferred.
Proficiency in Microsoft Office (Word, Excel, Outlook) required, Microsoft Project experience preferred.
People Matter
Each individual's background, knowledge, ability, and experience contributes to strengthening our organization and projects.
Our dedication to diversity includes company provided training and education, equitable recruitment, a grassroots employee DEI committee, and robust community partnerships.
Progressive Companies is comprised of people with a variety of abilities, races, colors, religions, genders, sexual orientations, national origins, ages, veteran statuses, and more.
As an equal opportunity employer, we believe diversity, equity, and inclusion are essential elements of innovative design.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Transforming Spaces.
Empowering People.
We are dedicated to human-centered, sustainable, and inclusive design practices.
We believe diversity, equity, and inclusion are essential to building trust, respect, and truly innovative design making spaces welcoming and accessible to all.
Our sustainability approach embraces the AIA **** Commitment, together with a range of high performance, restorative, and regenerative strategies with a focus on climate responsive results to maximize positive impact in our industry.
Employee Owned
We act like ownersbecause we are.
From modest beginnings of four original engineering partners in ****, to almost 300 architects, engineers, designers, and consultants across multiple regional offices today, the energy, resourcefulness, and entrepreneurial mindset you expect from a CEO come standard with every team member.
Culture of Excellence
The firm is continually ranked as one of the Best and Brightest Companies to Work For in the Nation, with comprehensive benefits including an award-winning wellness program, hybrid work schedule, summer hours, profit-sharing, and employee stock ownership plan (ESOP).
We take our work seriously, but have fun along the way, which fuels the creative spirit and supports a focus on work and life integration.
Progressive Companies is committed to development and growth of team members through continuing education, mentorship, growth opportunities, and more.
We are dedicated to giving back to our communities, with paid service-learning hours available to every employee and corporate sponsorship for a wide range of community organizations and activities.