Administrative Assistant, Grand Rapids

Administrative Assistant
The Administrative Assistant supports the general administrative functions of a wide variety of administrative tasks including answering phones, preparing documents and reports, compiling records, scheduling meetings, organizing, and maintaining information, coordinating calendars, analyzing data, and providing general office support.
Principle Duties and Responsibilities, Qualifications
Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives
Assist with project coordination within the team
Handle and maintain confidential and sensitive information
Meeting organization: Manage calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules
Communicate routine and general information about standard services, processes, and procedures using prescribed or established guidelines
Partner with the team to build efficiencies and improve alignment and communication
Receive, process, and ensure confidentiality of sensitive information and materials
Maintain and update mailing lists; organize and implement mass mailings
Perform routine data entry and MISC entry of Purchase Orders
Review of yearly supplier contracts and ensure annual rebates are received
Maintain Online accounts as well as creation of new user ID's
Compile routine documents, records, and reports
Prepare correspondence, reports, and other documents
Minimum of a high school diploma
Minimum 1 to 3 years of experience in administration or customer service
Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
Working knowledge of various office equipment (computer, scanner, etc.)
Preferred experience with Coupa Software
The Company is an Equal Opportunity Employer.