Administrative Assistant, Grand Rapids

Administrative Assistant Location:

Grand Rapids, MI Pay Rate:

$18– $22/hour Schedule:

Full-Time, Monday–Friday

Our client, a long-standing manufacturing company in the Grand Rapids area, is looking to hire an Administrative Assistant to help keep daily office operations running smoothly. This position is perfect for someone who is dependable, organized, and thrives in a fast-paced setting where they can be a key support resource for the team.

Role Overview The Administrative Assistant will support leadership and staff by managing administrative tasks, coordinating schedules, and helping maintain efficient office operations. This individual should be proactive, polished, and capable of handling multiple responsibilities at once.

Primary Responsibilities

Provide day-to-day administrative support to leadership and staff

Answer and route incoming calls and emails

Maintain calendars, schedule meetings, and coordinate appointments

Create and format reports, presentations, and general correspondence

Organize and maintain filing systems, both digital and paper

Order and track office supplies while working with vendors

Assist with data entry and upkeep of internal systems

Coordinate travel plans and handle expense reporting

Welcome visitors and ensure a professional front office environment

Assist with special projects and company events as needed

Qualifications

High school diploma required; Associate degree is a plus

1–3 years of administrative or office support experience

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Strong organizational skills with the ability to multitask

Excellent written and verbal communication skills

High level of accuracy and attention to detail

Professional attitude with strong customer service skills

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