Administrative Assistant, Grand Rapids

Job Summary The Administrative Assistant supports the general administrative functions of a wide variety of administrative tasks including answering phones, preparing documents and reports, compiling records, scheduling meetings, organizing, and maintaining information, coordinating calendars, analyzing data, and providing general office support.

Principle Duties and Responsibilities , Qualifications Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives

Assist with project coordination within the team

Handle and maintain confidential and sensitive information

Meeting organization: Manage calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules

Communicate routine and general information about standard services, processes, and procedures using prescribed or established guidelines

Partner with the team to build efficiencies and improve alignment and communication

Receive, process, and ensure confidentiality of sensitive information and materials

Maintain and update mailing lists; organize and implement mass mailings

Perform routine data entry and MISC entry of Purchase Orders

Review of yearly supplier contracts and ensure annual rebates are received

Maintain Online accounts as well as creation of new user ID's

Compile routine documents, records, and reports

Prepare correspondence, reports, and other documents

Minimum of a high school diploma

Minimum 1 to 3 years of experience in administration or customer service

Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)

Working knowledge of various office equipment (computer, scanner, etc.)

Preferred experience with Coupa Software

The Company is an Equal Opportunity Employer.