Bilingual Administrative Assistant, Grand Rapids

Job Description
Job Description We are seeking a highly organized and professional Bilingual Administrative Assistant to support daily office operations and communication needs.
This role will provide administrative support while serving as a key point of contact for both English- and non-English-speaking clients, vendors, and internal team members.
Key Responsibilities
Provide administrative support including scheduling, document preparation, and coordination of office activities
Communicate effectively with clients, vendors, and internal teams in both languages (written and verbal)
Answer and direct incoming calls, emails, and inquiries in a professional and timely manner
Maintain and update records, databases, and filing systems to ensure accuracy and organization
Assist with meeting coordination, including scheduling, preparing materials, and taking notes as needed
Translate documents, emails, and communications to support business operations
Greet visitors and provide a professional and welcoming front-office presence
Support internal teams with data entry, reporting, and administrative tasks
Handle sensitive information with a high level of confidentiality
Perform general office duties such as scanning, filing, and correspondence management
Qualifications
2+ years of administrative or office support experience preferred
Fluency in English and [Second Language - e.g., Spanish] required
Strong written and verbal communication skills in both languages
Excellent organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines
Proficiency in Microsoft Office (Word, Excel, Outlook)
Professional demeanor with strong customer service skills
Preferred Qualifications
Experience in a corporate, healthcare, education, or professional office environment
Prior experience translating documents or supporting bilingual communication
Familiarity with office systems or databases
Why Join Us
Professional and collaborative work environment
Opportunity to support multiple departments and teams
Competitive compensation and benefits
Growth potential within the organization
Pay Details:
$***** to $***** per hour
Search managed by:
Amaka Mozie
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan.
Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.
In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
Massachusetts Candidates Only:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.
An employer who violates this law shall be subject to criminal penalties and civil liability.