Executive Assistant, Colleyville

About M&D
For the past
80+
years,
M&D
has led the aftermarket in remanufacturing innovation to address technological advancements and changing customer needs.
In the past few decades, we have expanded beyond our remanufacturing roots to develop close (and sometimes exclusive) partnerships with the worlds leading OEMs and manufacturers.
Those partnerships with key suppliers like Bosch, Garrett, Federal Mogul, Cummins, Stanadyne, Holset, BorgWarner, Delphi, Yanmar, Mitsubishi, Denso and others have been critical in honing our remanufacturing capabilities and expanding our parts offering to include new, no core options in fuel injectors and fuel pumps, diesel engine cylinder heads, blocks, crankshafts and connecting rods.
M&D
also stocks a complete assortment of turbos (new and remanufactured), inframe overhaul kits, filtration and aftertreatment parts including DPFs, DOCs, EGRs, sensors and other engine parts.
Our strong remanufacturing roots combined with our 41 branch locations, a nationwide outside sales team of 25 and our close OEM & Manufacturer partnerships make us unique in the industry no one understands diesel engine failure analysis and parts better than
M&D
.
WE FUEL UPTIME
.
Position Summary
The
Executive Assistant
supports the CEO with day-to-day administrative and operational tasks.
This role requires strong organization, attention to detail, sound judgment, and the ability to handle confidential information in a fast-paced environment.
The Executive Assistant will also support other members of the leadership team as needed.
Location
Fully on-site Southlake, TX
corporate office
.
Candidates must be able to work in-office 5 days per week.
Responsibilities
Provide administrative support to the CEO, including calendar management and handling confidential communications
Coordinate travel arrangements and prepare materials for travel-related meetings
Prepare and edit correspondence, presentations, reports, and other materials
Schedule and coordinate in-person, virtual, and off-site meetings and events, including agendas, logistics, and follow-up
Maintain electronic and paper filing systems
Process expense reports, invoices, and related paperwork
Coordinate vendor, customer, and employee gifts and holiday communications
Manage branded clothing orders, inventory, and vendor coordination
Coordinate office furniture quotes, orders, and related logistics
Manage office supply ordering and inventory for corporate offices
Provide administrative support for special projects as needed
Perform occasional errands and other logistical tasks as needed
Perform other duties as assigned
Requirements
Bachelors degree or equivalent experience preferred
Minimum of 5 years of experience supporting senior-level executives
Experience in a fast-paced environment
Strong proficiency in Microsoft Office Suite
Excellent written and verbal communication skills
Exceptional time-management, prioritization, and organizational abilities
Ability to multitask, anticipate executive needs, and work independently
Strong problem-solving skills and attention to detail
High level of professionalism, confidentiality and discretion
Strong interpersonal and relationship-building skills
Current valid driver's license
Successful completion of pre-employment background, credit check and drug screening
Fosters good coworker citizenship and contributes to a positive work environment
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Prolonged periods of sitting at a desk
Prolonged periods of working on a computer
Prolonged periods of standing
Ability to repeat motions
Ability to reach at, above, or below shoulder level
Ability to bend, kneel, and climb
Ability to lift and carry to 15 lbs.
Office environment
Note
This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position.
Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
M&D provides equal employment opportunity to all qualified applicants and employees without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, marital status, familial status, disability, military status, and genetic information.