Executive Assistant, Southlake

Executive Assistant

The Executive Assistant supports the CEO with day-to-day administrative and operational tasks. This role requires strong organization, attention to detail, sound judgment, and the ability to handle confidential information in a fast-paced environment. The Executive Assistant will also support other members of the leadership team as needed.This position will be based in our Southlake, TX corporate office and requires in-person presence 5 days a week. Responsibilities Provide administrative support to the CEO, including calendar management and handling confidential communications Coordinate travel arrangements and prepare materials for travel-related meetingsPrepare and edit correspondence, presentations, reports, and other materials Schedule and coordinate in-person, virtual, and off-site meetings and events, including agendas, logistics, and follow-up Maintain electronic and paper filing systems Process expense reports, invoices, and related paperworkCoordinate vendor, customer, and employee gifts and holiday communications Manage branded clothing orders, inventory, and vendor coordination Coordinate office furniture quotes, orders, and related logistics Manage office supply ordering and inventory for corporate offices Provide administrative support for special projects as neededPerform occasional errands and other logistical tasks as needed Perform other duties as assigned Requirements Bachelor's degree or equivalent experience preferred Minimum of 5 years of experience supporting senior-level executives Experience in a fast-paced environment Strong proficiency in Microsoft Office SuiteExcellent written and verbal communication skills Exceptional time-management, prioritization, and organizational abilities Ability to multitask, anticipate executive needs, and work independently Strong problem-solving skills and attention to detail High level of professionalism, confidentiality and discretionStrong interpersonal and relationship-building skills Current valid driver's license Successful completion of pre-employment background, credit check and drug screening Fosters good coworker citizenship and contributes to a positive work environment Please note: Compensation ranges displayed by third-party job boards are not employer-provided and may not reflect the actual range for this position.Physical Demands and Work Environment Prolonged periods of sitting at a desk Prolonged periods of working on a computer Prolonged periods of standing Ability to repeat motions Ability to reach at, above, or below shoulder level Ability to bend, kneel, and climb Ability to lift and carry to 15 lbs.Office environment Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.M&D provides equal employment opportunity to all qualified applicants and employees without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, marital status, familial status, disability, military status, and genetic information.