Administrative Assistant Events & Webinars, Washington

Administrative Assistant (FY26 Initiative)
This role provides administrative and coordination support to a fast-moving policy and advocacy team, with a strong focus on campaign and webinar execution.
You will help ensure virtual events run smoothly from planning through follow-up while supporting communication, scheduling, and stakeholder coordination across internal teams and external partners.
Key Responsibilities:
Coordinate and support webinars and virtual events end to end (invitations, registration, reminders, speaker logistics, follow-ups)
Manage outreach lists and communication workflows using event and CRM tools
Set up and monitor Zoom webinars, including day-of support and troubleshooting
Support external-facing coordination with partners and affiliate organizations
Manage complex calendars across multiple stakeholders and time zones
Assist with meeting coordination, scheduling, and logistics for internal and external teams
Prepare, format, and edit documents, presentations, and reports
Support note-taking, communications, and post-event follow-up materials
Process contract-related payments and support administrative tracking (Concur/SharePoint helpful)
Maintain organization of files, templates, and shared documentation
Qualifications:
Experience supporting webinars, virtual events, or campaign-style programs
Strong calendar management experience across multiple stakeholders and time zones
Experience in external-facing coordination (partners, clients, or affiliates)
Excellent written communication and note-taking skills
Strong organizational skills with the ability to manage multiple priorities
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams)
Ability to work in a fast-paced, deadline-driven environment and adapt quickly
Additional Details:
Hybrid schedule with required onsite presence on designated "common days" plus one additional flexible in-office day
Occasional flexibility required for cross-time zone coordination and after-hours support
Fast-paced environment with frequent events and stakeholder engagement across multiple regions
Strong collaboration with internal teams and external partners at all levels of seniority
Perks:
Opportunity to support high-visibility campaigns and national-level initiatives
Exposure to cross-functional teams and external partner networks
Hands-on experience with large-scale virtual event coordination
Addison Group is an Equal Opportunity Employer.
Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
Reasonable accommodation is available for qualified individuals with disabilities upon request.