Administrative Assistant/Staff Officer, Virginia

Overview:
Play a vital role in supporting critical national security operations by joining our team in Arlington as an Administrative Assistant/Staff Officer. This dynamic opportunity allows you to leverage your exceptional organizational and communication abilities while directly contributing to intelligence efforts that safeguard our nation. Gain invaluable experience working alongside senior staff members, processing sensitive data, and coordinating essential training - all while being at the forefront of the exhilarating Intelligence Community.

Responsibilities:
Performing requirements processing in DARTS and ETMS2

Receiving, processing, staffing, and executing staff requirements in support of all tasking systems

Preparing staff packages for executive consumption

Providing support to task managers of subordinate organizations

Processing staff actions throughout their entire life cycle

Providing senior-level staff action support for all Mission Support activities

Emphasizing staffing, editing, monitoring, and preparing packages for review, signature, and file

Providing general support and assistance to the J21 Unit Security Officer

Completing all tasks as assigned by the Unit Security Officer

Processing Military and Civilian Evaluations and Awards

Handling staff packages, military/civilian letters, award recommendations, and internal/external memorandums.=

Updating relevant databases such as shared drives and SharePoint

Assisting the training focal point by coordinating advanced training

Serving as a liaison between Career Development Officers and individual offices within DWJ2

Providing general support and assistance to the J21 Business Management team

Assisting with the in-processing and out-processing of J2 personnel

Managing Joint Staff Information Network-Unclassified (JSIN-S/U) accounts, parking, and property

Performing duties as a Non-Defense Entry Agent (NDEA)

Assisting travelers in preparing Orders, Travel documents, and Vouchers for Temporary Duty (TDY) travel

Processing orders in DTS and/or hard copy formats

Conducting Information Technology Projects, including VTCs, data mining, graphics development, and document destruction

Providing other related IT assistance as required

Preparing message traffic and other controlled/secure communications using government-provided platforms

Conducting daily accountability

Providing reports as needed

Providing support via in-person, telephone, and email communications

Ensuring all assigned tasks are completed within the specified time frames with 90% accuracy

Assigning Requests for Information (RFIs) within four hours after receipt with 90% accuracy

Executing taskers within the suspense date and ensure accuracy through random sampling

Qualifications:
3+ years of experience in administrative or operational support to DoD or IC elements

Active TS/SCI clearance with a CI polygraph

Sufficient experience to understand military terminology, appraisals, travel, and awards

General knowledge of the DIA organization, mission, functions, and activities

General knowledge of the Office of Secretary of Defense (OSD), Defense agencies, Military Departments, and the IC to understand relationships to outside activities

High level of skill in oral and written communication

Capable of effectively communicating verbally and writing clear and concise products while preserving sensitive matters under discussion

Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint)

Working knowledge of SharePoint

Working knowledge of policies and procedures governing travel of DoD personnel utilizing the Joint Travel Regulations and the Defense Travel System (DTS)

Working knowledge of regulations, directives, processes, and procedures for the control of highly classified materials

Ability to type a minimum of 30 words per minute

Working knowledge of basic office space planning, inventory planning/management, and planning and coordination of office-level requirements

Working knowledge of Microsoft Access is desired

 

FedWriters is an Equal Opportunity Employer, including disability/vets.

Why Join Our Team:
At FedWriters, we place the highest importance on creating an exceptional employee experience. As part of our rapidly growing company, you'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

Health Insurance

Dental Insurance

Vision Insurance

Long-term and Short-term Disability Insurance

Life Insurance

401(k) Plan

Vacation Pay

Paid Time Off

Pay Range (Compensation will be determined based on the candidate's skills, qualifications, experience, and other relevant factors):
$ 39.42 - $ 48.07 /Hr.