Accounts Payable Assistant, Middletown

Accounts Payable Assistant
Ensure efficient and accurate operation of accounting duties.
Support the functions of the Accounting Department.
Perform duties while actively promoting an environment consistent with MHA's Cultural Equity Policy and WELCOME Orange.
Accounts Payable:
Receive invoices, check requests, and credit card approvals:
Verify accuracy and validity of all requests
Check for supervisor approvals
Follow-up with vendors and supervisors when necessary
Enter all payables into accounting system
Assign each invoice to proper accounts and cost centers
Proof invoices prior to printing checks
Check all pending invoices for accuracy
Run cash requirement report
Make necessary adjustments
Process accounts payable check and ACH runs:
Attach each check to back up documentation
Separate for signatures required
Obtain necessary signatures
Copy invoices/checks as necessary for funding sources
Distribute checks
File all paperwork
Print out-of-run and payee checks.
Follow up on stale dated checks.
Follow up on outstanding Accounts Payable.
Prepare and post prepaid journal entries.
As assigned reconcile permanent general ledger accounts
Prepare annual ****s and ****s.
Annual storage and purge of accounting files.
Other Duties:
This position is part of the group that covers Reception when the Administrative and Vehicle Coordinator is out or on lunch break.
Participate in MHA's committees as needed.
Duties outlined above are intended to describe the essential job functions, the general supplemental functions, and the essential requirements for the performance of this job.
It is not an exhaustive list of all duties, responsibilities, and requirements of a person so classified.
Other functions may be assigned, and management retains the right to add or change the duties at any time.
Qualifications:
High School Diploma.
Either basic accounting coursework or 1 year payroll/accounting/bookkeeping experience.
Effective written and oral communication skills.
Proficiency in Microsoft Excel required.
Experience with accounting software required.
Experience with payroll processing software required.
Must be organized, self-motivated, and have the ability to coordinate multiple tasks simultaneously.
Ability to work independently with minimal direct supervision.
Valid Driver's License, ability to drive with current driving record acceptable for agency insurance coverage, and access to a reliable, personally owned vehicle.
Background in not-for-profit or fund accounting a plus.
Experience with Fund EZ accounting software a plus.
Experience with Paylocity a plus.
Terms of Employment/Benefits:
Non-Exempt
Forty (40) hours per week.
Monday - Friday
Paid holidays, vacation, personal, and sick leave according to MHA policy.
Paid holidays, PTO, Wellness, and sick leave according to MHA Policy.
Educational incentives after 12 months of employment.
Training and Educational Opportunities.