Executive Administrative Assistant, Lawndale

We are seeking a highly polished, proactive, and detail-oriented
Administrative Assistant
to provide dedicated support within a fast-paced, high-pressure executive environment.
This full-time, onsite position works closely alongside a senior Executive Assistant in supporting a high-level executive and ensuring seamless day-to-day operations.
The ideal candidate is organized, resourceful, adaptable, and able to maintain professionalism and discretion while managing a wide range of responsibilities.
This role requires someone who thrives under pressure, can anticipate needs, and is comfortable handling both professional and occasional personal support tasks in a dynamic environment.
Location:
South Bay area of Los Angeles
Schedule:
Fully onsite, 5 days per week.
Minimum of 40 hours weekly, with flexibility to start earlier and stay later as needed.
Employment Type:
Direct hire position
Responsibilities
Provide day-to-day administrative support to a high-level executive and senior Executive Assistant
Create, maintain, and update spreadsheets, reports, and organizational tracking documents
Prepare presentations, reports, and other administrative materials with a high level of accuracy and professionalism
Organize and maintain filing systems, records, and confidential documents
Assist with data entry, record keeping, and light bookkeeping responsibilities
Coordinate errands and assist with occasional personal support tasks as needed
Help manage priorities, schedules, and operational workflows to ensure efficiency
Support special projects and handle ad hoc administrative tasks in a timely manner
Maintain confidentiality and exercise discretion with sensitive information
Communicate professionally with internal and external stakeholders
Adapt quickly to changing priorities and urgent requests in a fast-moving environment
Assist with ensuring daily office and executive operations run smoothly and efficiently
Qualifications
Previous experience in an Administrative Assistant, Executive Assistant, or similar support role preferred
Strong proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook
Exceptional organizational skills and strong attention to detail
Ability to multitask and prioritize effectively in a high-pressure environment
Excellent written and verbal communication skills
Professional demeanor with strong interpersonal skills
Ability to handle confidential information with discretion and maturity
Resourceful, proactive, and solution-oriented mindset
Flexible and willing to work beyond standard business hours when urgent matters arise
Strong work ethic with a no task too small attitude
Ability to work onsite full-time in a collaborative executive environment
Candidates from a variety of industry backgrounds are encouraged to apply