Executive Assistant, Manhattan Beach

Job Description

Job Description

We are looking for an Executive Assistant to support leadership within a fast-paced corporate environment in California. This contract opportunity is ideal for an experienced, detail-focused candidate who excels at keeping schedules organized, coordinating complex travel plans, and ensuring executive meetings run smoothly. The right candidate will bring strong judgment, attention to detail, and the ability to anticipate needs while managing competing priorities effectively.Responsibilities:• Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments • Organize domestic and potentially international travel plans, including flights, lodging, ground transportation, and itinerary preparation• Coordinate meeting logistics for executive sessions by securing rooms, confirming attendees, and distributing relevant materials in advance • Track schedule changes and communicate updates promptly to internal and external participants to maintain alignment • Support day-to-day administrative activities that help executives remain focused on business priorities• Prepare detailed travel agendas and confirm reservations to ensure seamless business travel experiences • Partner with stakeholders across the organization to align timelines, meeting needs, and executive availability • At least 5 years of experience providing executive-level administrative support• Demonstrated ability to manage complex calendars with a high level of accuracy and discretion • Hands-on experience arranging business travel and coordinating related logistics • Strong organizational skills with the ability to handle multiple priorities in a fast-moving environment • Experience supporting executive meetings and managing associated scheduling details• Excellent written and verbal communication skills • Detail-oriented approach and sound judgment when working with confidential information5