Administrative Assistant IV, Hayward

Administrative Assistant IV

Hybrid Position - Local Candidates

Onsite Tuesday - Thursday

Pleasanton, CA

12 Months

Administrative Assistant IV The Opportunity

As a member of the Global Diagnostics Partnering Assistant Chapter, the Administrative Associate will be an integral part of a globally operating team.

In this role, you will support the the various Networks and Chapters within Partnering with a variety of highly sophisticated and ambitious administrative and operational activities, including but not limited to:

Administrative support

Planning and coordinating onsite/offsite meetings and/or team events, coordinating national/international travel and virtual meetings

Coordinate and manage scheduling of department/functional meetings

Google mail and calendar management

Management of office supplies

Travel Management

Expense Reports

Managing budget, preparing and submitting purchase orders and maintaining vendor relations, accruals and compiling expense reports

Time management

Interview scheduling

'Cultural ambassador' for the team, acting in a professional and exemplary manner whilst supporting change management activities

Contact person for new software to implement in the department

Catering

Planning and support of onboarding and offboarding activities, developing and/or deliver training and onboarding materials for new team members and potentially other stakeholder groups

Tracking of team stats and projects

Project support

Support projects and coordination of various activities

Support planning, organizing and potential participation at events (e.g. JP Morgan conference, R&D Fairs, Summits, Global Diagnostics Partnering Meetings, etc.)

Management and organization of functional off-site meetings, Sprints and Trainings

Set up and maintaining of gSites

Actively participating in meetings with other professionals and proposing improvements to work processes, as well as sharing ideas and support amongst colleague.

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