Office Manager, Hayward

We are currently partnering with one of our top clients—a distinguished organization based in the scenic Presidio—to find an organized, proactive, and welcoming Office Manager.
Our client's workplace is fast-paced, high-touch, and deeply values first impressions.
Because this role seamlessly bridges high-level administrative operations with elite client service, our client is highly prioritizing candidates who have cut their teeth as a Senior Receptionist, Front Desk Lead, or Guest Relations Specialist.
If you have mastered the art of front-of-house hospitality and are ready to leverage that experience into a broader, operational management role, we want to talk to you.
Key Responsibilities
Office Operations: Overseeing day-to-day office logistics, including vendor management (facilities, IT, cleaning), mail distribution, and inventory control for office and kitchen supplies.
Front-of-House Excellence: Ensuring a pristine, welcoming environment.
Managing incoming inquiries and greeting VIP clients, partners, and team members with a polished, professional demeanor.
Administrative Support: Providing calendar management, expense tracking, and meeting coordination for the leadership team, as well as planning internal team events.
Space Management: Maintaining organization and functionality across all conference rooms, common areas, and shared workstations.
Onboarding Coordination: Acting as the primary point of contact for new hires, coordinating workstation setups, and introducing them to daily office workflows.
Ideal Candidate Profile
The "Senior Receptionist" Foundation: 2–4 years of experience managing a busy, high-end front desk or reception area (corporate, boutique, or luxury hospitality experience is a massive plus).
You know how to multi-task under pressure while maintaining a calm, sophisticated presence.
Operational Readiness: A natural organizer who loves systems, checklists, and anticipating the needs of a busy office before they arise.
Technical Proficiency: Strong skills in Google Workspace or MS Office 365, with an ability to quickly adapt to new office management software.
Polished Communicator: Exceptional verbal and written communication skills, with the confidence to interact with executives, high-net-worth clients, and external vendors.
Proactive Mindset: A resourceful problem-solver with a positive, "no task is too small" attitude.
Compensation & Benefits
Competitive base salary paired with a comprehensive health benefits package (medical, dental, vision).
Generous PTO, retirement matching, and paid holidays.
A stunning, historic work environment located right in the heart of the Presidio.
A collaborative, vibrant team culture that champions internal professional growth.