Administrative Assistant, New Hyde Park

Assistant to Property Manager
The Assistant to the Property Manager supports daily property management operations, ensuring efficient communication, accurate record-keeping, and positive tenant relations.
This position assists with tenant communication, maintenance coordination, rent collection processes, application management, and inspection scheduling.
Key Responsibilities include, but are not limited to:
Greet visitors and provide professional front-office support
Answer and direct incoming calls; respond to email inquiries in a timely manner
Maintain property waiting lists, including distributing applications, screening applicants, issuing vacancy notices, and scheduling interviews
Review monthly tenant rent ledgers and identify delinquent accounts
Coordinate with the Property Manager to determine accounts to be referred to legal counsel
Communicate with attorneys, tenants/residents, vendors, site superintendents, and insurance companies as needed
Schedule appointments and coordinate on-site activities such as maintenance and pest control services
Assist with annual apartment inspections and follow-up documentation
Open, sort, and distribute mail; perform filing, scanning, and copying
Utilize property management software (Yardi Breeze and OneSite by RealPage) for data entry and tracking
Research invoice and payment history to resolve discrepancies
Support special projects and perform other administrative duties as assigned