Administrative Assistant Bookkeeper, Floral Park

Office Manager / Bookkeeping Assistant
Location:
Queens, NY
Type:
Full-Time (Onsite)
Overview
A confidential, long-standing small business is seeking a highly organized and hands-on Office Manager / Bookkeeping Assistant to support daily administrative operations and core financial workflows.
This is a fast-paced, small office environment where the ideal candidate is adaptable, detail-oriented, and comfortable handling a wide range of responsibilities.
The role combines office management, administrative coordination, and foundational bookkeeping support.
The position requires someone who can operate independently, manage shifting priorities, and support both leadership and day-to-day operational needs.
Key Responsibilities
Office Management
Oversee daily office operations and ensure smooth workflow
Handle general administrative coordination and internal communications
Manage scheduling, filing systems, and office organization
Maintain office supplies and support vendor coordination as needed
Bookkeeping & Financial Support
Process accounts payable (AP) and accounts receivable (AR)
Perform basic bank and account reconciliations
Assist with invoice tracking and expense documentation
Support data entry in accounting or ERP systems
Assist with month-end administrative financial tasks
Administrative & Executive Support
Provide direct support to leadership as needed
Assist with Excel reporting and document preparation
Manage calendars, scheduling, and follow-ups
Support general operational and administrative tasks
Qualifications
2+ years of experience in office management, bookkeeping, or administrative support
Basic understanding of AP/AR and general accounting processes
Strong proficiency in Microsoft Excel and standard office tools
Highly organized with strong attention to detail
Ability to manage multiple responsibilities in a small business environment
Comfortable working independently in a hands-on role
Preferred Traits
Experience in a logistics, operations, or service-based environment is a plus (not required)
Strong communication and problem-solving skills
Reliable, proactive, and adaptable to changing priorities
Comfortable wearing multiple hats in a lean office structure