Administrative Assistant, Great Neck

Description

Wego Chemical Group is a global distributor and sourcing partner of chemicals and ingredients. We are an established player in the global specialty chemical markets, providing end-use manufacturers across industries in North America, LATAM,&EMEA with end-to-end supply chain solutions from across the globe. Our team has been operating for over 45 years, serving customers in over 25 countries, with 200+ professionals in 9 offices strategically located across 4 continents. Proudly family-owned and operated, Wego is led by two generations of leadership who bring passion, vision, and a long-term commitment to our partners' success.

Job Summary

This position is responsible for providing professional administrative and reception support to ensure the efficient day-to-day operation of the office. Duties include answering and routing phone calls, greeting visitors, managing front-desk reception activities, scheduling appointments, coordinating travel arrangements, processing transactions, sorting mail, and supporting multiple leaders, including family members/owners. The role is also responsible for supporting internal operations with a high degree of organization, professionalism, discretion, and service excellence.

Responsibilities Provide administrative support to multiple leaders, including family members and owners, by managing priorities, coordinating follow-up, and helping ensure timely completion of key deliverables Maintain schedules, coordinate appointments, and assist with calendar management to support efficient day-to-day operationsCoordinate travel arrangements and related logistics, including itineraries, scheduling details, and necessary administrative follow-up Support administrative projects and office initiatives, including social events, organizing information, preparing materials, and following through on action itemsProcess routine transactions, manage mail distribution, and provide general office coordination to maintain organized and efficient internal operations Answer and route incoming calls and provide reception coverage for visitors as needed Perform other related duties as assigned Key Qualifications

BA/BS is preferred. Ability to effectively communicate with clients, managers, and intra-company departments with both excellent written and verbal skills. High energy, proactive, and highly organized with an ability to manage and complete multiple tasks on time. Highly proficient in Microsoft Office (Word, Excel, Outlook) Copilot a plusGeneral Office Work Experience Bilingual English/Spanish highly preferred

Pay Range

$70,000.00 None to $80,000.00 None