Administrative Assistant, Hoboken

Were partnering with a leading, highly respected investment firm to find a standout
Administrative Assistant
to support senior leadership on a dynamic Private Equity team in
Midtown
.
This is an exciting opportunity for a polished, detail-oriented professional who thrives in a fast-paced environment and enjoys being at the center of a collaborative, high-performing team.
What Youll Do:
Own complex, high-volume calendar management for senior executives (including a very busy Managing Director)
Coordinate domestic and international travel with precision and efficiency
Prepare meeting materials and presentations for key internal and external meetings
Act as a trusted point of contact across stakeholders
Support a variety of administrative and project-based tasks
What Were Looking For:
5+ years of administrative experience supporting senior leaders in a corporate environment
Exceptional organizational skills and a sharp eye for detail
A proactive, figure-it-out mindset with the ability to anticipate needs
Strong communication skills and confidence interacting with executives
A true team player who enjoys working alongside other admins and contributing to a positive culture
Tech-savvy with proficiency in Microsoft Office, Zoom, and scheduling tools
Why This Role Stands Out:
Support a well-established and respected senior team
Busy but sustainable pace high impact without burnout
Collaborative environment with strong admin community and mentorship
Exposure to a top-tier investment platform
Excellent benefits, team events, and a culture that values its people
This role is
hybrid (4 days in-office)
and offers the chance to join a firm known for its strong culture, thoughtful leadership, and long-term growth.
If youre a scheduling ninja who loves keeping things running seamlessly behind the scenes, wed love to connect.