Executive Assistant/Office Manager, New York

Executive Assistant/Office Manager

A high-growth, well-funded Fintech startup is seeking a world-class Executive Assistant&Office Manager to serve as the operational heartbeat of our New York City presence. Backed by top-tier investors, we are modernizing traditional financial trading systems. This is a high-trust, high-visibility role supporting an Executive Team and a growing NYC office. We are looking for a "force multiplier" who thrives in a fast-paced environment and possesses a "no task too small" mentality. Key ResponsibilitiesExecutive Support

Calendar: Own and manage complex calendars for 5 Executive team members (including the CEO and CTO), prioritizing ruthlessly and closing loops autonomously. Travel Logistics: Coordinate heavy domestic and international travel with seamless, end-to-end execution. Personal Support: Handle personal work for the CEO, including reservations and private appointments.Gatekeeping: Act as the primary filter for the executive team, protecting their time with sound judgment and high EQ.

Office Management&Operations

Facility Oversight: Serve as the face of the NYC office, managing our move into a brand-new space this summer. Daily Logistics: Manage vendors, stock supplies, accept deliveries, and coordinate with construction/facilities managers. Event Coordination: Partner with the West Coast-based Operations Manager to host NY-based events, manage company merch, and assist with employee onboarding.Financial Admin: Prepare accurate expense reports and manage office budgets/invoices.

Who You Are

Experience:

510+ years of experience supporting C-suite executives, preferably within investment banking, hedge funds, or high-growth tech startups.

Mindset:

You have a "get it done" attitude and work exceptionally well autonomously. Since the core Ops/Exec teams are remote, you are the boots-on-the-ground leader in NYC.

Discretion:

You handle sensitive and confidential information with absolute integrity.

Adaptability:

You are comfortable with "24/7 mentality" flexibility and are excited to help build out a new physical office space.

Technical Proficiency:

Expert-level skills in Google Workspace, Slack, Notion, and modern expense management tools. Why Join Us? This role is ideal for someone who has experienced the "chaos" of early-stage startups and is looking for a more grounded, high-standard environment where people truly enjoy working. We offer a competitive package, minimal hierarchy, and the chance to be a foundational member of a team modernizing global finance.Please submit your resume for consideration!