Administrative Assistant, New York

Administrative Assistant Opportunity

We're looking for a dependable, highly organized Administrative Assistant to become the operational backbone of our team. In this role, you'll manage a mix of remote document preparation and on-the-go support, ensuring our offices run smoothly every day. If you take pride in bringing order to busy environments, communicating with professionalism, and don't mind a change of scenery between work sites, we'd love to hear from you.What You'll Do

Document Preparation: Draft, format, and print reports, correspondence, and other professional documents. Schedule Management: Coordinate calendars, appointments, and meetings to keep the team on track. Communications Hub: Handle incoming and outgoing calls, emails, and physical mail with a warm, professional demeanor.Records&Filing: Maintain organized digital and physical filing systems so nothing gets lost. Travel Support: Move between office locations to deliver important documents and provide hands-on administrative support where it's needed most. General Assistance: Jump in to support management and staff with special projects and day-to-day tasks.What You'll Bring

Home Office Ready: You have reliable access to a computer and printer to handle remote document creation and administrative tasks seamlessly. Willingness to Travel: You're comfortable and prepared to travel between local sites as a regular part of your workweek. Polished Communication: You possess strong written and verbal communication skills and consistently maintain a courteous, professional manner.Self-Starter Mindset: You're detail-oriented, can work independently, and know how to prioritize without constant oversight. Preferred (But Not Required)

Experience using Microsoft Office (Word, Excel, Outlook) or Google Workspace. Previous background in administrative support, office coordination, or a similar role. Basic familiarity with bookkeeping or data entry. Why Join Us?

A role with variety: blend focused remote work with active, on-site support. The chance to be a true partner to a collaborative team that relies on your skills. Room to bring your organizational strengths to life and refine new ones. Ready to Apply? If you're an organized problem-solver who thrives both behind a screen and out in the field, send us your resume today. We look forward to learning how you can help us keep everything running effortlessly.