Office Operations Assistant, New York

Office Operations Assistant

EliseAI is looking for an Office Operations Assistant to work closely with our People Operations team in an administrative and facilities capacity. You'll ensure the workplace is welcoming, efficient, and well-organized, while proactively supporting employees, visitors, and leadership, maintaining a high-quality office experience for all EliseAI employees.Key Responsibilities Oversee the daily office operations, including workspace organization, seating chart management, and upkeep of conference rooms and common areas Collaborate with People Ops and IT in setting up desks and equipment for new hires Own the coordination of seating assignments and desk moves for new hires and internal transfers in collaboration with team managersEnsure storage spaces and common areas are organized and functional Monitor cleanliness and maintenance needs; support coordination of repairs with vendors Serve as the primary in-person support resource for employees and visitors Provide general assistance, including wayfinding, hospitality, and employee requestsOwn keycard lifecycle: issuing, deactivating, and tracking employee and visitor access Handle packages, deliveries, shipping, and office equipment and resource requests Support in the set up and organization of daily group lunch order through Grubhub Corporate Support leadership in ordering and setting up new office furniture (e.g., desks) or coordinating repairsStock and monitor supply levels, maintain an inventory list, and place timely orders including kitchen supplies Support vendors while onsite, ensuring proper access and adherence to protocols Support travel coordination for employees and guests, including booking flights, hotels, and local transportationAssist with ordering meals or catering for meetings, training, and team events Support logistics for visiting candidates, vendors, and executives Support office moves, seating changes, and space reconfigurations Assist with moving, lifting, setting up, and organizing office furniture and equipmentSupport setup and teardown for office events and team activities Support basic maintenance tasks such as assembling furniture, organizing storage, and restocking supplies Support ad hoc requests from different teams, including events, resources, and other cross-functional office needs Move at rocket speed, build something massive.We're scaling fast, solving real client problems with precision and ambition. Here, you own your impact; full autonomy, no micromanagement, no fluff. We hire the best, expect the best, and give you the masterclass of your career. It's hard, it's intense, and it's the most rewarding work you'll ever do. If you're hungry, driven, and ready to build something massive, climb aboard.Requirements Strong organizational skills with attention to detail Ability to manage multiple tasks and prioritize effectively in a fast-paced environment Strong communication and interpersonal skills for working with employees, vendors, and visitors Problem-solving mindset with a proactive, hands-on approachBasic technical aptitude for furniture assembly, office equipment, and access systems Ability to manage travel logistics and food ordering with accuracy and efficiency Ability to perform manual labor, including occasional heavy lifting Timely and consistent attendance Completes tasks efficiently and accurately with minimal supervisionApproachable, friendly, and team-oriented Proactively asks, "What else can I support?" to improve the office environment Willingness to work in person at our office 5 days a week Why Join Growth and impact. It's not often that you can get in on the ground floor of a funded (unicorn!) startup that's scaling so fast. That means that instead of following a playbook, you'll be writing it. Every single day you will be challenged to identify how we can scale and execute on it. You'll learn what works when you succeed and what doesn't when you fail. Either way, the rest of the team will be here to support you.Benefits In addition to the growth and impact you'll have at EliseAI, we offer competitive salaries along with the following benefits: Equity in the company in the form of stock options Medical, Dental and Vision premiums covered at 100% Fully paid parental leave Commuter benefits 401k benefitsMonthly fitness stipend A collaborative in-office environment with an open floor plan, fully stocked kitchen, and company-paid lunch Fun company social events through our Elise and the City program Unlimited vacation and paid holidays We'll cover relocation packages and make the move exciting, not painful!Job Compensation Range The hourly rate for this role ranges between $20-$30 per hour. EliseAI offers a competitive total rewards package which includes base salary, equity, and a comprehensive benefits&perks package. Exact compensation is determined based on a number of factors including experience, skill level, location and qualifications which are assessed during the interview process. Additional details about total compensation and benefits will be provided by our Recruiting Team during the hiring process.EliseAI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Please note that employment with EliseAI is on an "at-will" basis, which means that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.If you need assistance and/or a reasonable accommodation in the application or recruiting process due to a disability, please contact us at