Administrative Assistant, Indianapolis

Job Description

Job Description We are looking for a dedicated Administrative Assistant to support a Program Director and contribute to daily administrative operations within a mission-driven nonprofit. This Long-term Contract position is well suited for someone who values accuracy, professionalism, and thoughtful service in a collaborative office setting. The person in this role will help keep schedules, communications, records, and office activities organized while ensuring reliable and dependable administrative support.

Responsibilities:• Provide day-to-day administrative assistance to the Program Director and partner teams, helping priorities move forward smoothly and efficiently. • Organize calendars, schedule appointments, and coordinate meetings to ensure leaders and stakeholders are informed and prepared.• Greet visitors and guests with warmth and professionalism, creating a welcoming experience for internal and external contacts. • Draft, edit, and proofread letters, reports, and program-related documents to maintain a high standard of accuracy and presentation. • Support communication andevent logistics by preparing materials, coordinating details, and following up on action items.• Enter data, maintain records, and keep physical and digital filing systems current, orderly, and easy to access. • Assist with budget tracking and financial paperwork by reviewing information carefully and updating documentation as needed. • Handle general clerical and front-office duties,including phone support and other administrative tasks that help the office operate effectively.• Prior experience in an administrative assistant, receptionist, or clerical support role is required.• Demonstrated history of reliability and steady employment in previous positions. • Strong written and verbal communication skills with the ability to interact professionally across a variety of audiences. • Proven ability to manage details carefully when preparing documents, maintaining records, and entering information.• Experience reviewing or supporting budget-related materials with a high degree of accuracy. • Proficiency with common office software, scheduling tools, and standard administrative systems. • Ability to handle sensitive or confidential information with discretion and sound judgment. • Service-oriented, collaborative, and dependable approach to supporting leadership and team operations.