Front Desk Receptionist, Texas

Overview:
Who we are:

Would you like to work for a stable, secure, and fast-growing airline where you will be stimulated, challenged, and have the opportunity to develop your career? If so, read on!  Come and work with the best of the best at Envoy Air where you will join a team committed to providing outstanding service.

We offer:

Amazing employee flight privileges within the American Airlines global network

Training and development programs to take your career to the next level

Comprehensive health and life benefits (subject to location)

Pay rate - $22/hr.

Responsibilities:
We are looking for a customer oriented professional to join us at our Corporate Headquarters as the Receptionist. The Receptionist reports directly to the Supervisor, and works closely with the Talent Acquisition team, and the Facilities Manager.

 

As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

 

Primary responsibilities include:

 

Provide guidance, driving and address directions, facsimile numbers and other pertinent guidelines to visitors, contractors and vendors conducting business with Envoy Headquarters staff 

Announce all campus visitors and direct to designated lobby locations 

Manage, sort, distribute and secure all incoming and outgoing campus mail and packages, keep stock inventory for UPS, FedEx, Comat, USPS and courier services.

Screen and direct all incoming calls from Envoy’s mainline and the Talent Acquisition mainline to appropriate personnel; additionally, reply to all voicemails on each phone mainlines

Assist recruiters and recruitment coordinators with candidate pre-employment tasks, badging activation

Receive, sort, distribute, and track all Envoy Employee Company ID badges

Manage the Talent Acquisition group Outlook account, this includes replying to all incoming inquiries and sending any required follow-up work to the appropriate recruitment staff 

Communicate with active candidates missing pre-employment documentation and provide deadlines to receive documentation 

Communicate interview process information and ensure candidates understand what to expect on the day of the interview 

Arrange travel and accommodations, and prepare vouchers for visitors

Coordinate and schedule weekly vendors to participate in our Tuesday Vendor days, when requested

Maintaining Envoy Headquarters office services/vendors listing

Perform clerical/administrative support tasks – HR records, filing, photocopying, transcribing documents, and fax support. Assist other administrative staff with overflow

Arrange Envoy Headquarters room reservations for various departments using the Outlook calendar

Assist Office Administrator in planning and executing office events and meetings

Qualifications:
Qualifications:

 

Minimum age of 18 

High school diploma or GED equivalent 

At least one (1) year of previous receptionist and clerical experience 

Intermediate to advanced working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook  

Experience working with a multi-line phone system 

Demonstrated ability to communicate effectively, both verbally and in writing 

Ability to maintain complete confidentiality and discretion in all communications  

Must be able to read, write, fluently speak, and understand the English language 

Possess the legal right to work in the United States 

 

Position Preferences:

Prior working experience with an applicant tracking system

Previous experience working with confidential material 

Familiarity with SharePoint