Administrative Services Assistant, Bolivar

Administrative Assistant

Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of administrative detail and other duties that do not require his/her personal attention. Routinely acts as liaison between executive's office and the departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends meetings as required to gain information; routinely handles complaints and requests from members of other departments, citizens as required; attends meetings and gatherings in performing personal contact duties. Handles routine correspondence, including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for applications, staff meetings, and other purposes; may take minutes at meetings. Requests office supplies as needed. Operates standard office machines and equipment as necessary.Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.Skills: Administrative Assistant: Proficient (4-6 Years) Adobe Acrobat: Proficient (4-6 Years) Customer Service: Proficient (4-6 Years) Customer Service Skills: Proficient (4-6 Years) Microsoft Excel: Proficient (4-6 Years) Microsoft Word: Proficient (4-6 Years) Internet: Proficient (4-6 Years)Typing: Advanced (7-9 Years) Verbal Communication: Advanced (7-9 Years)