Office Manager, Jacksonville, FL

We are a rapidly scaling, innovation-driven manufacturer specializing in proprietary structural solutions for the construction industry. Operating at the intersection of engineering excellence and industrial efficiency, we support a diverse national network of builders and design professionals. As we continue to expand our footprint, we are seeking an Office Manager/Front Office Administrator who thrives in a high-growth environment and takes pride in driving organizational excellence.

This is not a passive, "check-the-box" administrative role. We are looking for a high-impact professional who enjoys being the "engine" of the office—someone who proactively solves problems and elevates the working lives of the entire team.

**Important to note the schedule**

• Monday through Thursday 7:30am-5pm
• Friday 7:30am-12pm.

Preferred Qualifications & Skills

• Educational Background: A Four-year Bachelor’s degree is preferred; equivalent professional experience in high-growth operations will be considered.

• Systems & Technical Fluency: * ERP Systems (Required): Demonstrated proficiency with Enterprise Resource Planning software or similar institutional platforms.
  
  
  • CRM Software (Preferred): Experience utilizing Customer Relationship Management tools to streamline workflows.
    
    
  • Microsoft Office Suite: Advanced proficiency in Excel (data management) and Word (professional documentation).
    
    
• Communication Excellence: Exceptional verbal and written communication skills, characterized by a professional telephone presence and an ability to engage effectively with stakeholders at all levels.

• Critical Thinking: strong reading comprehension and active listening skills, with a proven track record of exercising sound judgment and independent decision-making.

• Organizational Mastery: A high degree of organization with the ability to prioritize competing tasks in a fast-paced environment.

• Legal & Compliance: An active Florida Notary Public commission (or be eligible and willing to obtain one immediately).

salary: $47,000 - $52,000 per year
shift: First
work hours: 7:30 AM - 5 PM
education: Bachelors

Responsibilities

• Guest & Communication Management: Act as a professional brand ambassador, greeting guests and managing a multi-line phone system to ensure seamless communication routing.

• Facility & Vendor Oversight: Lead building maintenance operations by sourcing, scheduling, and supervising vendors to maintain a high-standard office environment.

• Event & Travel Coordination: Execute end-to-end logistics for company events—including venue booking and catering—and manage complex travel itineraries.

• Financial & Administrative Support: Support the finance team by facilitating Accounts Receivable (AR) collections and accurately processing Accounts Payable (AP) entries.

• Inventory & Procurement: Optimize supply chain levels for office consumables and vending; manage, organize, and track all company branded merchandise (swag).

• Logistics & Records: Direct all incoming/outgoing mail and FedEx shipments. Maintain high-integrity digital and physical filing systems in compliance with retention policies.

• Legal Authentication: Serve as the designated Notary Public for internal and external corporate documentation.

Skills

• Scheduling Appointments
• Maintaining Calendars
• Answering Phones
• Microsoft Office
• Office Support
• Office Management
• Prioritizing
• Organization
• Written Communication
• Front Desk
• Problem Solving
• Creating Presentations
• Oral Communication
• Handling Confidential Information
• Accounts Payable
• Accounts Receivable
• Office Inventory
• Clerical Work

Qualifications

• Years of experience: 3 years
• Experience level: Manager

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact .

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.