Administrative Support Assistant,, Jacksonville

Job Title
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What To Expect
Provides direct administrative assistance to Marine and Family Program's (MFP) Division Director and Deputy Director.
Establishes status of actions on numerous projects and programs operations.
Screens calls and visitors for management, personally handles majority of requests for information and refers others as appropriate.
Maintains organization and update of various files, regulations, manuals, and directives.
Reviews all incoming correspondence, determining proper action.
Maintains calendar, schedules appointments, and meetings according to workload and current issues of importance for the Division Director and Deputy Director.
Assists in the creation of overall Division and program operating budgets.
Computes financial data and statistics to prepare reports and formal consolidated forecasts on budget execution.
Prepares reports and correspondence for management briefings.
Acts as liaison to track MFP requirements with other administrative offices such as purchasing and contracting, maintenance, accounting, personnel offices, and property.
Coordinates, processes, and reviews travel requirements, documents, and itineraries to assure compliance with standard operating procedures.
Maintains and distributes personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, and position descriptions.
This is a white-collar position where occasional lifting up to 20 lbs may be required.
Performs other related duties as assigned.