Part Time Administrative Assistant, Hudson

Job Description

Job Description We are looking for a dependable Part Time Administrative Assistant to support a busy real estate office in New York. This Long-term Contract position plays an important role in keeping daily branch operations organized while assisting sales agents, the branch manager, and office staff with administrative needs. The ideal candidate brings strong attention to detail, communicates effectively with clients and business partners, and is comfortable handling a variety of office tasks in a fast-paced environment.

Responsibilities:• Coordinate day-to-day administrative support for sales agents and branch leadership to help maintain smooth office operations. • Enter, update, and review records in office systems while preparing reports, documents, billing materials, invoices, and correspondence with accuracy.• Organize files, assemble presentation or transaction packets, and assist with document proofreading, copying, and general record maintenance. • Receive, sort, and distribute incoming mail and prepare outgoing mailings in a timely manner. • Act as a point of contact for clients, agents, vendors, and internal departments, ensuring responsive and clear communication.• Help manage office supply inventory, arrange equipment servicing when needed, and support the general upkeep of administrative resources. • Provide coverage for front office or administrative teammates during absences and contribute to special projects as assigned. • Assist with meeting logistics, event coordination, travel arrangements, and other operational tasks requested by management.• High school diploma or equivalent required.• At least 1 year of administrative, clerical, or office support experience; experience in real estate, title, or mortgage environments is a plus. • Strong data entry and computer skills, including the ability to produce accurate work efficiently; typing speed of 45-60 WPM preferred. • Ability to manage multiple priorities, stay organized, and work both independently and collaboratively.• Strong verbal and written communication skills with a customer-focused approach. • Detail-oriented mindset with the ability to handle confidential information responsibly. • Flexibility to support occasional evening or weekend scheduling needs. • Experience with administrative assistance, receptionist duties, inbound call handling, and general office support preferred.