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Office Coordinator, Florida

25.7554 -80.3763
Florida, USA
Last edited: yesterday
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Description

Job Responsibilities:

Design and implement effective visual signage and labeling to support 5S and workplace organization.
Create clear, engaging, and visually consistent presentations for site leadership and cross-functional audiences.
Develop dashboards and reports with a focus on visual storytelling, ensuring insights are easy to understand and actionable.
Apply principles of visual management to improve workplace communication and employee engagement.
Oversee office clear-outs and relocation support at sites where leases are ending, ensuring compliance with company policies.
Partner with facilities, IT, and cross-functional teams to drive smooth space transitions.
Develop and maintain dashboards and reports using Power BI and Power Platform (Power Automate, Power Apps).
Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, data analysis, and problem-solving.
Consolidate operational and performance data to provide insights for decision-making.
Support leadership in creating strategic presentations with a strong data-driven foundation.
Provide Office assistant support, including calendar management, meeting preparation, and expense processing.
Draft and review correspondence, reports, and communication materials.
Support leadership reviews, site visit preparation, and cross-functional projects.
Handle confidential information with discretion and professionalism.
Support leadership reviews, site visit preparation, and cross-functional projects.
Draft and review correspondence, reports, and communication materials.
Provide Office assistant support, including calendar management, meeting preparation, and expense processing.
Handle confidential information with discretion and professionalism.

Skills:

Hands-on and execution-focused; comfortable balancing data work and physical workspace organization.
Tech-savvy, detail-oriented, and analytical mindset.
Strong project coordination skills with ability to influence without authority.
Flexible, proactive, and comfortable working in dynamic, changing environments.

Education/Experience:

Bachelor’s degree preferred (Operations, Business, Engineering, IT, or related field).
5+ years of experience in hybrid role spanning operations, analytics, and executive support.
Hands-on experience with 5S or Lean methodologies; comfortable leading small teams in execution and may need to do light 5S hands on work
Strong expertise in Excel (advanced functions, pivot tables, data analysis).
Proficiency with Power BI and Power Platform (Power Automate, Power Apps).
Excellent communication skills (written and verbal) and experience preparing executive-level presentations.

Highlights

Company name

SGS Consulting
Job position

Office Coordinator

Ad ID:

8579154617
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