Legal Executive Assistant, Florida

TopDog Law.
Who We Are.
TopDog Law is one of the fastest-growing law firms in the U.S., founded in **** by James Helm and achieving *******% year-over-year growth.
Ranked No. 149 on the Inc. **** list (an annual ranking of the **** fastest-growing privately held companies in the US), we combine our world-class legal expertise, top-tier technology, data-driven decision-making, and a culture rooted in speed, accountability, and teamwork.
We hire people who are hungry to learn, eager to innovate, and motivated to deliver exceptional results.
As we continue expanding into new markets and evolving our capabilities, we're focused on building high-performance teams that can scale with our growth.
Our fast-paced environment rewards problem solvers, self-starters, and individuals who thrive in a culture of continuous improvement.
If you're energized by rapid growth, meaningful impact, and endless opportunities to advance your career, TopDog Law is the place to do it.
We're building something different, and we're looking for people who want to be part of a firm that's disrupting the legal industry at an elite level.
The Big Picture
The Legal Executive Assistant will work directly with and support our Managing Attorney for Pre-Litigation cases.
The Legal Executive Assistant provides high-level administrative and operational support.
This role manages executive scheduling, correspondence, and case-related documentation while serving as a key liaison with attorneys, staff, clients, and external partners.
The position requires discretion, strong organizational skills, and familiarity with personal injury legal processes, deadlines, and terminology.
The ideal candidate is proactive, detail-oriented, and able to prioritize competing demands in a fast-paced, deadline-driven environment.
What You'll Do
Executive & Administrative Support
Provide high-level executive administrative support to the Managing Director, including calendar management, meeting coordination, and priority tracking
Prepare executive correspondence, reports, and presentations with a high degree of accuracy and confidentiality
Sort, filter, and prioritize emails
Keep and maintain a diary of deadlines
Serve as a trusted liaison between the Managing Director, attorneys, staff, and external partners
Firm Operations & Process Support
Maintain and update case management systems and client files
Support billing, expense tracking, and contingency-fee reporting as directed
Assist with internal workflows, policy compliance, and special projects tied to firm growth
Manage the licensure in at least seven states
Professional & Performance Expectations
Exercise discretion in handling sensitive client and firm matters
Anticipate executive and case-related needs and proactively address issues
Manage competing priorities in a high-volume, deadline-driven plaintiff litigation environment
What You Bring
A minimum of 2 to 3 years of experience as a Legal Executive Assistant in a personal injury or litigation-focused law firm
Experience supporting senior attorneys or firm leadership with administrative and case-related tasks
Working knowledge of plaintiff personal injury case procedures, court filings, and litigation deadlines
Proficiency with legal case management systems, e-filing platforms, and Microsoft Office
Strong organizational, communication, and time-management skills in a fast-paced environment
High level of professionalism, discretion, and attention to detail
Associate's or Bachelor's degree preferred; legal studies or paralegal coursework a plus
Why TopDog Law Is The Place To Be
Join the fastest-growing law firm in the U.S. and be part of a team driven by momentum, innovation, and real impact
Work fully remote from anywhere, supported by a high-performance culture built on speed, accountability, and results
Do meaningful work that directly contributes to firm growth, client outcomes, and operational excellence
Grow your career quickly with real opportunities for advancement, we promote from within
Thrive in a culture of innovation focused on continuous improvement, collaboration, and high-quality execution
Benefit from leadership that invests heavily in people, technology, training, and long-term success ?
Earn competitive compensation and strong benefits, including comprehensive medical, dental, vision, life, and protection plans
Receive a 4% 401(k) company match, helping you build long-term financial security from day one
Access company-paid holidays, two floating holidays, and five paid sick days (with rollover up to 10 days)
Enjoy generous paid time off:
120 hours in year one
160 hours beginning your second anniversary
200 hours annually starting your fifth anniversary
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