Executive Assistant, Newton

About Us
Apnimed is a rapidly growing pharmaceutical company focused on transforming the treatment of sleep apnea through innovative, patient-friendly therapies.
Our approach is rooted in a simple idea: patients with obstructive sleep apnea may benefit from a safe, effective oral medication taken once daily at bedtime.
Our lead development program targets the neurologic control of upper airway muscles to help maintain an open airway during sleep.
Based in Cambridge, Massachusetts, Apnimed is advancing a portfolio of novel pharmacologic therapies for sleep apnea and related disorders through cutting-edge science and a commitment to innovation.
Recognized by the Boston Business Journal as one of the Best Places to Work in both **** and ****, we are continuing to grow and build the foundational operations that enable our employees, and our mission, to thrive.
Position Overview
We are seeking a highly organized, proactive Executive Assistant to support our leadership team and build best-in-class administrative operations.
As the first hire in this function, you will initially own a broad range of responsibilities, including executive support, office management, and onboarding coordination.
Over time, you will play a key role in scaling the function, including managing and developing a small administrative team.
This is an on-site role that requires strong Microsoft Office expertise, an operational mindset, and the ability to balance strategic thinking with hands-on execution.
This role may require occasional travel to support company meetings, events, and offsite activities.
Key Responsibilities
Executive Support
Provide high-level administrative support to senior leaders, including complex calendar management, meeting coordination, and travel arrangements
Prepare, format, and edit documents, presentations, and reports using Microsoft Office (Outlook, Word, Excel, PowerPoint)
Act as a trusted partner to leadership, anticipating needs and ensuring alignment across priorities
Provide project management support to the executive team by coordinating cross-functional initiatives, tracking key deliverables and timelines, preparing status updates, and ensuring alignment and follow-through on strategic priorities
Administrative Leadership & Team Management
Manage and prioritize work across administrative staff as the team grows, including direct supervision over time
Establish and document administrative processes, standards, and best practices
Support onboarding of new hires, including coordination of logistics
Build and scale the administrative function to support a growing organization
Event & Project Management
Lead planning and execution of company events, offsites, and internal meetings
Assist with special projects and cross-functional initiatives
Identify opportunities to improve efficiency and implement scalable administrative systems and processes
Office & Facilities Operations
Maintain a clean, organized, and well-stocked office environment, including shared spaces and kitchen areas
Qualifications
7+ years of administrative experience, preferably in a fast-paced or high-growth environment (biotech or life sciences is preferred), experience in office management is a plus
Advanced proficiency in Microsoft Office Suite, especially Outlook, Excel, Word, and PowerPoint
Proven experience supporting senior executives as well as Board members, investors, and key external stakeholders (e.g., KOLs) with a high degree of professionalism and discretion
Experience working with and supporting a predominantly remote or geographically distributed team, with strong virtual communication and coordination skills
Experience managing or overseeing administrative staff, or clear readiness to take on people management responsibilities
Strong experience coordinating events, meetings, and logistics in a professional setting
Demonstrated project management experience, including the ability to manage multiple priorities, timelines, and stakeholders simultaneously
Exceptional organizational, multitasking, and problem-solving skills
Strong interpersonal and communication skills with a high level of attention to detail
Ability to work independently, take initiative, and adapt in a rapidly evolving environment
Demonstrated experience managing office operations, including inventory, vendor coordination, and facilities support
Preferred Qualifications
Experience as a first or early administrative hire in a growing company
Experience in a public company and/or commercial-stage organization strongly preferred
Familiarity with biotech or pharmaceutical environments
Experience implementing administrative systems, tools, or workflows
What Apnimed Offers:
401(k) with company match
Generous time off for vacation
Generous Company paid benefits
Flexible working environment
Motivated and experienced team
Location and Other Information:
Apnimed is a privately held company based in Cambridge, MA
Apnimed is an EEO employer committed to an exciting, diverse, and enriching work environment.
Please visit us at to learn more about our work with Obstructive Sleep Apnea