Administrative Assistant 4, Lansing

Clerical Assistant
Thank you for your interest in the BWL.
We think you'll find it a rewarding and nurturing place to grow your career.
Starting Salary Range: $***** - $*****
General Summary Of Duties:
Responsible for clerical functions as assigned, including, but not limited to, a combination of recordkeeping, data entry, report generation, office machine operation, filing, supply ordering, visitor and meeting room coordination.
Essential Functions:
Answers telephone and radio communication, gives information to callers, takes messages, or transfers calls to appropriate individuals.
Opens incoming mail, routes mail to appropriate individuals and answers routine correspondence.
Maintains calendar, coordinates conferences, meetings and schedules appointments.
Greets and welcomes visitors, determines nature of business, and escorts visitors to appropriate person.
Prepares meeting rooms.
Compiles and maintains lists, records, meeting minutes, and statistical reports.
Orders and distributes supplies.
Operates office equipment such as photocopier, scanner, and fax.
Proofreads records, documents, reports, or files.
Completes transactions in SAP such as purchase requests, contract releases, MIGOs, and may enter time for departmental employees.
Completes and submits check requests.
Manages office documents including maintaining and supporting BWL document management program and records retention policy.
Conducts P-Card reconciliation and tracking.
Performs other departmental tasks as assigned.
Required to follow BWL Safety Manual and wear required personal protective equipment.
Attends training for safety awareness or skills improvement as required by supervisor, BWL or governmental agency such as MIOSHA.
Job Specifications: Knowledge, Skills, Abilities
3 years of previous experience.
High-school Diploma or equivalent.
Ability to communicate understandably and legibly via phone and in writing.
Ability to multi-task.
Basic knowledge of clerical functions and computer skills including proficiency in Microsoft Word and Excel.
Exposure to and ability to use the Internet.
Must pass standardized testing with regards to basic clerical functions.
Must maintain confidentiality, punctuality, and attendance.
Must have a valid driver's license with acceptable driving record.
Physical Requirements:
Ability to communicate verbally via phone and in written form.
Frequently required to sit, talk, hear, and listen.
Must be able to operate a computer, business phone, and fax.
Working conditions: normal office environment.
Considerable sitting.
May be required to travel between work locations.
The Board Of Water & Light Is An Equal Opportunity Employer