Executive Assistant, Farmingdale, NY

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to provide comprehensive, high-level support to the Executive. The ideal candidate is a master of logistics, a seamless communicator, and a strategic thinker who anticipates needs before they arise.

As the Executive’s right hand, you will manage a fast-paced daily schedule, handle confidential information with the utmost discretion, and serve as a critical liaison between leadership, internal teams, and external partners.

salary: $80,000 - $90,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

️ Calendar & Schedule Management

• Gatekeeping: Act as the primary point of contact and gatekeeper for the Executive, managing all incoming requests for their time.

• Strategic Scheduling: Oversee and optimize a complex, ever-changing calendar, ensuring meetings are prioritized effectively and prep time is built in.

• Time Management: Keep the Executive on track throughout the day, proactively managing delays or shifting priorities.

✈️ Travel & Logistics

• End-to-End Coordination: Arrange detailed domestic and international travel itineraries, including flights, hotels, ground transportation, and visas.

• Expense Management: Track, compile, and submit monthly expense reports with meticulous accuracy.

Communication & Representation

• Correspondence: Draft, edit, and review emails, memos, presentations, and other communications on behalf of the Executive.

• Stakeholder Liaison: Serve as a professional and welcoming representative of the Executive to clients, partners, and team members.

• Meeting Support: Attend key meetings to take detailed notes, track action items, and ensure follow-through from team members.

Operations & Project Support

• Project Tracking: Help monitor progress on key initiatives and special projects, ensuring deadlines are met.

• Personal Support: Assist with occasional personal administrative tasks as needed to maximize the Executive's daily efficiency.

Skills

• Conflict Resolution
• Executive
• Multi-tasking
• Oral Communication
• Written Communication
• Microsoft Office

Qualifications

• Years of experience: 5 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact .

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.