Accounts Payable Administrator, Farmingdale

Posillico
Posillico is building for generations.
Posillico is a multi-disciplined and diversified construction company.
Along with our civil/foundation group, Posillico's business units include wastewater division, environmental division, utilities division, drilling division, paving division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC.
These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully.
Posillico empowers a "people first, think safety" culture throughout our organization.
This "people first" culture has helped to promote and maintain an excellent record of accomplishment.
Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff.
We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions.
Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community.
Responsibilities
Position Summary:
The primary responsibilities of the accounts payable administrator are the management and organization of all vendor accounts.
Responsibilities:
Vendor management:
Research and answer vendor and staff inquiries on any vendor payment related items
Resolving vendor inquires, research and reconciliation of vendor payment history, including vendor statements
Liaise with the field team on vendor inquiries and payment follow-up, including rejected invoices
Enter invoices into Viewpoint for field to code/approve electronically
Monitor unapproved invoices to ensure approved in a timely manner
Review and verification of invoices to cost centers by analyzing invoice; recording entries
Ensure all AP requirements and standards are in compliance
This position will entail monthly closing of the AP system, ensure key monthly invoices have been processed
Complies with accounting schedule & deadlines, including monthly closing responsibilities
Follow-up on outstanding checks
Enter and process employee expense reimbursements.
Retrieve, print, and organize invoices for weekly payment processing.
Perform general administration duties as assigned
Perform special assignments, projects and reporting as needed
Qualifications
Qualifications:
The ideal candidate would have 1-3 years experience in construction A/P, project A/P, and inter-company payables.
Experience with an automated A/P system and excel.
Very detail oriented and able to demonstrate high degree of accuracy.
Excellent verbal and written communication skills.
Ability to multi-task and willingness to perform in a team environment.
Reports to:
Procurement and Payables Director
Location:
Farmingdale, NY
Compensation:
$45,000 to $60,000 annually commensurate with experience
Comprehensive benefits offered to eligible employees including medical, dental, and vision coverage; life insurance; FSA; short- and long-term disability; identity theft protection; 401(k); employee assistance program; and paid time off.
Equal Employment Opportunity
Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment.
Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.