Executive Assistant, Lodi

Executive Assistant
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership.
The ideal candidate will act as a trusted partner to executives, managing schedules, coordinating communications, organizing meetings, and ensuring day-to-day operations run smoothly.
This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
Coordinate internal and external meetings, including preparing agendas, presentations, and meeting materials
Screen and prioritize incoming communications (emails, calls, and messages)
Track deadlines, follow up on action items, and ensure timely completion of projects
Coordinate logistics for meetings, events, and executive travel (flights, accommodations, itineraries)
Maintain confidential records and handle sensitive information with discretion
Assist with project coordination and administrative support across departments
Support operational tasks such as expense reporting, vendor coordination, and document management
Identify opportunities to improve administrative processes and workflows
Light accounting duties as needed training will be provided
Required Qualifications
35+ years of experience
supporting senior executives or leadership teams
Exceptional organizational and time-management skills with the ability to prioritize multiple tasks
Strong written and verbal communication skills
High level of professionalism, discretion, and confidentiality
Proficiency with office productivity tools (Microsoft Office Suite, Google Workspace, etc.)
Experience coordinating travel, meetings, and executive schedules
Ability to work independently and anticipate executive needs
Preferred Qualifications
Experience supporting C-suite executives
Project management experience or certification
Experience in a closely held family corporation
Key Skills
Organizational and planning skills
Attention to detail
Problem-solving and critical thinking
Professional communication and relationship management
Time management and multitasking
Adaptability and proactive thinking
Work Environment
This role operates in a professional office environment and may require occasional extended hours to support executive priorities and events.
Pay Range:
$***** - $***** per hour
Rivermaid Trading Company is an Equal Opportunity Employer Minorities, Females, and Veterans are encouraged to apply
Work schedule
Monday to Friday
8 hour shift
10 hour shift
Weekend availability
Holidays
Overtime