Administrative Assistant, Long Beach

Job Description

Job Description Administrative Assistant— Genwealth 360

Location:

Long Beach, California— [On-site] Employment Type:

Full-time Salary:

$40,000 Benefits:

Medical, dental, vision, and 401(k)

About Genwealth 360

GenWealth 360 helps clients navigate their financial lives with clarity and confidence. We’re a collaborative, fast-moving team that values professionalism, accuracy, and great client experiences.

The Role

We’re seeking an organized, tech-savvy Administrative Assistant to keep our operations running smoothly. You’ll support executives and client-facing teams with scheduling, documentation, client onboarding, and day-to-day office coordination.

What You’ll Do

Calendar&Scheduling:

Manage complex calendars, coordinate meetings across time zones, prepare agendas, and arrange travel and logistics.

Client Support:

Assist with onboarding tasks (forms, document collection, e-signature), track status in our CRM, and prepare meeting materials.

Documentation&Reporting:

Draft and format spreadsheets; maintain accurate digital filing and version control.

Operations Coordination:

Monitor and respond to shared inboxes, route inquiries, handle mail/shipping, and liaise with vendors.

Expense&Record Management:

Process reimbursements, reconcile receipts, and help maintain orderly records for audits and compliance.

Meeting Execution:

Set up conference/Zoom calls, take and distribute notes, and track follow-ups to completion.

Data Entry:

Enter/update client and prospect data; run simple reports and exports.

Project Support:

Assist with special projects (process documentation, event logistics, light research).

What You’ll Bring

1-2 years in an administrative, office coordinator, or executive support role (professional services or financial services a plus).

Proficiency with

Microsoft 365 or Google Workspace , Zoom, Slack/Teams, and basic spreadsheet skills.

Experience with e-signature tools (DocuSign/Adobe Sign).

Impeccable organization, attention to detail, and follow-through; able to juggle priorities and meet deadlines.

Professional communication—clear writing, polished client etiquette, and discretion with sensitive information.

Comfort working in a

fast-paced

, highly collaborative environment.

Nice to Have Financial services background or interest in learning the industry.

Work Environment&Benefits Professional development and training opportunities

Medical, dental, vision, and 401(k)

Compensation

Range:

$40,000– $55,000 annual base

How to Apply

Send your resume and a brief note on why you’re excited about GenWealth 360 to



with the subject line

“Administrative Assistant – [Your Name]” . Portfolio or work samples (e.g., formatted docs, templates) are welcome.