Events Operations Manager, New York

Job Description

Responsibilities:

Lead operations for flagship events as assigned

Plan and organize all logistical aspects of each event

Assume fiscal responsibility: cost management responsibility of Operational budget Lines as assigned

Assume direct responsibility for negotiations and partnership management of Key Operational suppliers as assigned

Deliver events on-time and on-budget and to seek to continuously improve event delivery and creativity

Co-handle relationships and negotiate partnerships and costs with facilities and outside suppliers including AV, general services, cleaning, F & B, staffing agencies, signage, registration, security, decorators and contractors

Act as the liaison between the sales team and show management regarding floor plans, room layouts and booth regulations. Responsible for obtaining necessary approvals from relevant authorities

Control exhibitor/ sponsor communications and services as it relates to the operational details of the event

Oversee event move in/move out logistics, event set up, staffing

Ensure health and safety compliance on-site and within the office

Lead show and office supplies and assets onsite, in warehouse and with third party storage

Work on operational budgets, YOY proposal analysis, invoice review and reconciliation

Oversee the maintenance and growth of our registration process, ticketing, and  badges

Oversee operational website updates and efficiency

Maintain good knowledge of contractors and venues to evaluate the services, facilities and best practices that are available within the industry

Collaborate with other departments including sales, sponsorship and marketing teams to ensure all processes are efficient and effective as possible, suggesting new processes where necessary

Work with the senior management team to enhance the product and service offering across the portfolio to maintain market leadership

Manage the effectiveness of office operations

Assist with diverse range of tasks throughout portfolio and office