Marketing Operations and Executive Assistant for Finance …, Metairie

Virtual Assistant Position

The company is a preneed funeral insurance marketing organization based in Metairie, Louisiana. They partner with independent funeral homes across the South to grow their preneed business through marketing, agent support, aftercare programs, and consulting. We are in an active growth phase, and this role will work directly with the CEO and Chief Growth Officer.Marketing Operations

Manage project timelines for digital campaigns

Social media scheduling, posting, and monitoring across LinkedIn and Facebook

Analytics tracking on social media platforms with monthly summaries

Email marketing campaign management in Constant Contact (newsletter and nurture sequences)

Basic lead-generation oversight: list hygiene, lead routing, follow-up tracking

Maintain the monthly marketing and content calendar

Light graphic creation in Canva (social tiles, flyers, simple branded assets)

Produce agent flyers, QR codes, and landing page materials for new agents and funeral homes

Manage Paws Up (PUP) memorial updates and landing page content as needed Executive Assistance and Operations

Calendar management and scheduling for the CEO and CGO

Inbox triage, follow-up tracking, and proactive task reminders

Onboarding support for new agents and funeral home partners (following established SOPs)

Follow up on operational tasks and completion across the team

Improve internal processes and documentation as scope evolves

Administrative coordination as needed: file organization in Google Drive, expense coding by rooftop, meeting prep and notes

Future automation and system integration support as processes evolve with AI tools Ideal Profile Extremely organized, a proactive communicator, and comfortable switching between marketing project work and daily operational tasks. We are looking for someone who can hold the line on details while also moving fast when priorities shift. Discretion is essential, as this role touches financial, commission, and family data.Required Qualifications

Extremely organized with strong attention to detail

Proactive communicator with reliable follow-up skills

Comfortable handling sensitive personal information (insurance and regulatory compliance)

Comfortable learning new systems and tools

3+ years in an executive assistant, marketing coordinator, or hybrid administrative role

Strong written and spoken English

Fluency with Google Workspace (Docs, Sheets, Slides, Drive, Gmail, Calendar)

Experience with Canva or similar design tools

Experience with at least one email marketing platform (Constant Contact, Mailchimp, or similar)

Reliable home office setup, stable internet, quiet work environment Home Office Requirements Please only apply for this role if you have the following home office requirements:

Perfectly working headset and webcam

Stable internet connection of at least 25 Mbps ~ 50 Mbps

Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later

Quiet room with no distractions or background noises

A backup plan if the power goes out or if your internet connection becomes unstable during your shift