Remote Executive Assistant, Miami

divh2Executive Assistant/h2pZirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations./ppThe Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance./ppAs an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately./ppAssistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtuals best practices for success./ppThis role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment./ph3Typical Duties and Responsibilities (may vary based on client needs)/h3pCalendar

Schedule Management/pulliManage and coordinate complex calendars and appointments/liliSchedule meetings, calls, and events across multiple time zones/liliAnticipate scheduling conflicts and proactively resolve them/li/ulpEmail

Communication Management/pulliMonitor and manage inboxes, including drafting and responding to emails/liliPrioritize communications and ensure timely follow-up/liliServe as a liaison between clients and internal/external contacts/li/ulpAdministrative Support/pulliPrepare documents, presentations, and reports/liliHandle data entry, file organization, and record maintenance/liliAssist with project coordination and task tracking/li/ulpTravel

Event Coordination/pulliResearch and book travel arrangements (flights, hotels, transportation)/liliCreate detailed itineraries and manage travel changes/liliCoordinate virtual and in-person meetings or events/li/ulpOperations

Task Management/pulliSupport day-to-day business operations/liliConduct research and compile information as needed/liliIdentify opportunities to improve processes and efficiency/li/ulh3Requirements/h3pSkills

Attributes/pulliStrong organizational and time management skills/liliExcellent written and verbal communication/liliHigh attention to detail and accuracy/liliAbility to manage multiple clients and deadlines/liliProactive, resourceful, and solution-oriented mindset/liliAbility to work independently in a remote environment/li/ulpPreferred/pulliBilingual (English/French and/or Spanish)/liliExperience supporting executives, entrepreneurs, or small business owners/li/ulh3Qualifications/h3ulliAssociates or Bachelors degree in Business Administration or related field (or equivalent experience)/lili24+ years of experience as an Executive Assistant, Administrative Assistant, or similar role/liliExperience supporting multiple clients or executives preferred/liliTyping ability of at least 50 WPM with accuracy/li/ulh3Technical Skills/h3ulliGoogle Workspace and/or Microsoft Office/liliCalendar management tools (Google Calendar, Outlook)/liliProject management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)/liliCommunication tools (Slack, Zoom, Teams)/li/ulh3Work Requirements/h3ulliReliable high-speed internet, computer, and phone/liliAbility to maintain confidentiality and professionalism/liliAvailability during business hours (PST or EST, MondayFriday), unless otherwise agreed in writing with each client/li/ulh3Compensation/h3pThis is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500$3,800, depending on client mix./ph3Protecting Yourself from Recruitment Scams/h3pZirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. Weve observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information./ppTo help you navigate your job search with confidence, please keep the following points in mind:/pulliNo Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates./liliNo Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment./liliPlease always verify communications:/liulliDirect from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address./li/ulliExercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the senders email domain is @zirtual.com before providing any personal information or clicking on links./liliWhat to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to . Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts./li/ul/div