Secretary/Administrative Assistant (Career Services), Simpsonville

$500 Sign on Bonus After 30 Days -- > $250 After 90 Days!

Job Summary: Provides clerical support and related assigned duties to the Career Services Department.

Duties:

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
• Maintains department schedule by maintaining calendars for department personnel, arranging meetings, conferences, teleconferences, and travel.
• Completes requests by greeting students, staff, and guests, in person or on the telephone, answering or referring inquiries.
• Maintains student confidence and protects operations by keeping information confidential.
• Organizing and servicing meetings (producing agendas and taking minutes).
• Conduct searches to find needed information, using such sources as the Internet.
• Coordinate conferences and meetings.
• Learn to operate new office technologies as they are developed and implemented.
• Manage projects and contribute to committee and team.
• Prepares reports by collecting information.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Provide training and orientation to new staff.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Keeps equipment operational by following manufacturer instructions and established procedures.
• Secures information by completing database backups.
• Provides historical reference by utilizing filing and retrieval systems.
• Maintains technical knowledge by attending educational workshops, reading secretarial publications.
• Contributes to team effort by accomplishing related results as needed.
• Assists with timecard management and submits within time frame allotted per center policy.
• Coordinates activities between departments.
• Assists with student pay and student clothing allotments as needed.
• Transports students as needed.
• Follows the CDSS plan and Standards of Conduct system daily.
• Maintains good housekeeping in all areas and complies with safety practices.
• Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Center policies and procedures.
• Models, mentors, monitors appropriate Career Success Standards.
• Helps students become more employable through continuous reinforcement.
• Participates in PRH mandated staff training. Failure to participate may result in disciplinary actions up to and including termination.
• Performs other duties as assigned within the individual?s scope and capabilities.

Experience: One year experience required. Working knowledge of Microsoft Suite of Applications required.

Education: High School Diploma or GED equivalent. Associates Degree preferred.

Certificates, Licenses, Registrations: Valid State Drivers? License.

Job Type: Full-time

Pay: $15.00 per hour

Benefits:

• 401(k)
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• Signing bonus

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: One location